Medical Records Coordinator

Ohio Living; Youngstown (AR); On-site; USD 40,000 - 55,000; Full time

Job summary

Ohio Living in Youngstown, OH, seeks a Medical Records Coordinator to maintain a complete medical records program aligned with federal, state, and local standards. You will manage entries and filing to ensure accuracy and compliance across all records.

The role emphasizes confidentiality, accuracy, and efficient use of the EMR system, supporting administrators and clinical teams in documentation and recordkeeping processes.

Qualifications

• High school diploma or equivalent.
• Graduate of an approved course for medical records technology.
• One year experience in medical records preferred.
• Proficiency with EMR systems.

Responsibilities

• Maintains current and accurate records per standards and regulations.
• Ensures confidential handling of patient information.
• Reviews and files patient charts accurately and timely.
• Operates the EMR system and distributes faxes as needed.
• Participates in policy reviews and procedures updates.

Skills

EMR proficiency

Recordkeeping

Confidentiality

English proficiency

Education

High school diploma

Medical records tech course

Tools

EMR system literacy

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job.

Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Medical Records Coordinator ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Essential Activities and Tasks

Quality and Compliance Management - 90%

• Maintains current and accurate records through use of computers and/or other documentation in accordance with company standards and federal, state, and local standards, guidelines, and regulations
• Advises Administrator on federal and state laws concerning medical records.
• Reviews department policies and procedures, at least annually, and participate in making recommended changes
• Ensures that incomplete records/charts are returned to appropriate personnel.
• Assists in developing procedures to ensure paper records are properly assembled, coded, signed, indexed, etc., before filing.
• Ensures established policies and procedures for the medical records section are followed by all personnel.
• Ensures that work area(s) and equipment are maintained in a clean, sanitary, and safe manner.
• Maintains the confidentiality/rights of all patients and their care information.
• Ensures that electronic medical record has been entered correctly.
• Maintains face-to-face encounters and physician orders using the electronic medical record system.
• Assists in the management of the efax system by distributing incoming faxes.

Operations Management & Administration - 10%

• Reviews all records.
• Collects, assembles, checks and files patient charts as required.
• Attends all-employee and departmental meetings and in-service training as scheduled or as directed.
• Efficiently operates the electronic medical records (EMR) system.

All other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.
• Graduate of an approved course for medical records technology.

Experience

• One year experience in medical records in a long-term care or healthcare facility preferred.
• Proficiency with electronic medical records (EMR) preferred.

Other Requirements

• Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

• Sitting - Up to 4 hours/day
• Standing - Up to 8 hours/day
• Walking - Up to 6 hours/day
• Lifting, transferring, pushing or pulling equipment/supplies - Up to 25 pounds
• Risk Category for Exposure to Bloodborne Diseases - III