Medical Records and Central Supply

Paul House & Healthcare Center, LLC; Chicago (IL); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with employer match

Training and professional development

Job summary

Paul House & Health Care Center is seeking a detail-oriented Medical Records & Central Supply Coordinator in Chicago, IL. The role supports maintaining resident medical records and coordinates facility medical and nursing supplies to keep clinical operations efficient.

The ideal candidate will be organized, dependable, and able to collaborate across departments in a healthcare environment to ensure accurate documentation and well-stocked supplies.

Qualifications

• High school diploma or equivalent required.
• Experience in medical records, health information, central supply, or healthcare admin preferred.
• Strong organizational skills and attention to detail required.
• Excellent communication and interpersonal skills essential.

Responsibilities

• Maintain resident medical records in an organized, accurate, and confidential manner.
• File, scan, organize, and retrieve medical documentation as needed.
• Review records for completeness and obtain missing documentation.
• Process requests for medical records in accordance with privacy requirements.
• Maintain confidentiality of resident health information and other sensitive data.
• Assist with preparing records for audits, surveys, and internal reviews.
• Maintain inventory of nursing, medical, and facility supplies.
• Monitor supply levels and place/track supply orders as directed.
• Receive deliveries and verify supplies against orders.
• Distribute supplies to nursing units and departments as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Independently work

Education

High school diploma or equivalent

Tools

Electronic health records (EHR)

Office equipment

Job description

Medical Records & Central Supply Coordinator

Paul House & Health Care Center – Chicago, IL

Paul House & Health Care Center is seeking an organized and dependable Medical Records & Central Supply Coordinator to join our team. This position is responsible for supporting the maintenance of resident medical records while also coordinating and maintaining facility medical and nursing supplies.

The ideal candidate is detail-oriented, organized, and comfortable working with multiple departments in a healthcare environment.

What We Offer

• Supportive and team-oriented work environment

• Health, dental, and vision insurance

• 401(k) with employer match

• Training and professional development opportunities

• Opportunities for growth within the organization

Responsibilities

• Maintain resident medical records in an organized, accurate, and confidential manner

• File, scan, organize, and retrieve medical documentation as needed

• Review records for completeness and assist with obtaining missing documentation

• Process requests for medical records in accordance with facility policies and applicable privacy requirements

• Maintain confidentiality of resident health information and other sensitive information

• Assist with preparing, organizing, and maintaining records for audits, surveys, and internal reviews

• Maintain inventory of nursing, medical, and other designated facility supplies

• Monitor supply levels and identify items requiring replenishment

• Place and track supply orders as directed

• Receive deliveries and verify supplies against orders

• Organize and maintain central supply areas to ensure items are readily available to staff

• Distribute supplies to nursing units and other departments as needed

• Monitor usage and help prevent unnecessary waste or shortages

• Communicate with nursing, administration, vendors, and other departments regarding supply needs and medical records

• Maintain accurate documentation related to inventory and supply orders

• Follow facility infection control, safety, privacy, and recordkeeping procedures

• Perform additional administrative and supply-related duties as assigned

Qualifications

• High school diploma or equivalent required

• Previous medical records, health information, central supply, healthcare administrative, or related experience preferred

• Skilled nursing, assisted living, or long-term care experience preferred

• Strong organizational skills and attention to detail

• Ability to maintain accurate records and manage multiple responsibilities

• Basic computer skills and familiarity with electronic records and standard office equipment

• Ability to maintain confidential and sensitive information appropriately

• Strong communication and interpersonal skills

• Ability to work effectively with nursing staff, administration, vendors, and other departments

• Dependable, professional, and able to work independently

• Must meet applicable health and background requirements

Schedule

• Full-time

• Schedule based on facility needs

Work Setting

Skilled Nursing Facility | Assisted Living Community | Medical Records & Central Supply

Paul House & Health Care Center is committed to providing quality care in a supportive and resident-centered environment. We are looking for a Medical Records & Central Supply Coordinator who is organized, dependable, and committed to helping our clinical and administrative teams operate efficiently.