MEDICAL RECORDS ADMINISTRATIVE SPECIALIST

Headquarters, Air Force Reserve Command; Homestead (FL); Remote; USD 66,000 - 85,000; Full time

Job summary

Headquarters, Air Force Reserve Command in the United States seeks a Medical Records Administrative Specialist (ART) to manage day-to-day STR operations within the Medical Records Section, ensuring compliance with DoD and USAF guidance and applying quality assurance measures.

The role supports QA, risk management, and deployment health programs, coordinating with the STR Processing Center and Security Forces while handling credentialing and reporting requirements for healthcare providers.

Qualifications

• ART position within federal civil service with full federal benefits.
• Role emphasizes STR administration, quality assurance, and risk management in medical records.

Responsibilities

• Oversee STR administrative duties for the Medical Records Section.
• Ensure quality assurance for STR and adherence to DoD/USAF guidance.
• Manage Deployment-Related Health Assessment (DHRA) programs including PRP and AUoF.
• Act as Credentialing Coordinator for TRICARE services and CCQAS data.
• Compile reports and monitor licensure, certification, and provider information.

Job description

MEDICAL RECORDS ADMINISTRATIVE SPECIALIST

• Hiring Agency: Headquarters, Air Force Reserve Command

This is an Air Reserve Technician (ART) position. ARTs are part of the regular career civil service and enjoy all the benefits granted to Federal employees in the competitive civil service.

Key Responsibilities

The primary purpose of this position is: as an Air Reserve Technician (ART) Enlisted, to serve as a medical records administration specialist with responsibility for the day-to-day operations of the Medical Records Section as well as those assigned to quality assurance and risk management responsibilities.

Oversees all ongoing activities related to the development, implementation, maintenance of, and adherence to the organization's policies and procedures covering Service Treatment Record (STR) administration or other health record related fields such as data quality, documentation specialist, compliance, risk management, etc.

Accomplishes a variety of duties providing direct support to the Senior ART of medical administrative, military functions, analysis supporting operational requirements of wing and squadron Force Protection Health programs. Works directly with AFRC STR Processing Center, sub-set of AMFOA. DUTIES: DUTY 1: Performs STR administrative duties for the organization.

Responsible for the proper administration, maintenance, disposition, quality management, and review of medical and dental records known as service treatment records (STR). Reviews and evaluates STRs for completeness, consistency, and accuracy to ensure compliance with DOD and USAF guidance. Analyzes STR maintenance program and advises management on problem areas and provides solutions for corrections.

Retrieves and utilizes health information tools to analyze trends in order to determine or identify areas of program deficiencies. DUTY 2: Ensures quality of the STR program including HAIMS or other electronic mediums. Establishes and implements the STR record management quality assurance program. Uses quality control measures to review and evaluate documents in STR for overall procedural problem, identifying inadequate documentation, and compliance with standards.

Establishes and reports on quality assurance metrics that measures STR record management program status. DUTY 3: Manages and maintains flying, operational, and special duty programs. Manages Deployment-Related Health Assessment (DHRA) programs to include: Personnel Reliability Program (PRP) and Arming Use of Force (AUoF). Consults and advises Chief of Aerospace Medicine (SGP) on permanent withdrawal for authorization to bear arms.

Provides report of medical evaluation to Security Forces Squadron Commander (CC) for reinstatement or removal of authority to bear arms. DUTY 4: Health Service Benefits Advisors and Credentials Coordinator. Principle advisor and technical authority on TRICARE services and privileging programs for the RMU. Oversees credentialing program operations. Updates, tracks, correct, and retrieves provider information in Centralized Credentials Quality Assurance System (CCQAS).

Compile reports to produce charts or monitor program status. Initiates, tracks, monitors, and transfers professional licensure, certification, and/or registration for all health care providers assigned.

Requirements & Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S.

Department of Education must accredit education. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Which agency is hiring for this position?

This position is with Headquarters, Air Force Reserve Command, Department of the Air Force.

What is the salary for this position?

The posted pay range is $65735 – $85460/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-10-27.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.