Medical Records

Mqshealth; Providence (RI); On-site; USD 30,307 - 33,751; Full time

Benefits offered by this job

Tuition reimbursement

Employee referral bonus

Health, vision, and dental benefits

401(k) with match

Employee engagement program

Life insurance

EAP resources

Job summary

Lincolnwood Rehabilitation and Healthcare Center is seeking a Medical Records / Central Supply Coordinator to join our team. This full‑time role offers same day pay and pays $22–$24.50 per hour.

You will manage health information and support supply operations to ensure seamless daily resident care. The position requires at least 1 year of related healthcare experience, a high school diploma, and ability to lift/move supplies.

Qualifications

• Minimum one year of related experience in healthcare or skilled nursing.
• High school diploma or equivalent required; some college coursework preferred.
• Ability to lift/move supplies and organize inventory.
• Strong attention to detail with excellent organizational and data entry skills.
• Willingness to learn EMR processes and documentation standards.

Responsibilities

• Manage resident health information to ensure records are accurate, complete, current, and HIPAA compliant.
• Create and maintain medical records for new admissions with proper setup.
• Maintain organized order of open medical records in paper and electronic formats.
• Audit medical records at admission, during stay, and at discharge for compliance.
• Upload and maintain documentation within the EMR system.
• Process medical record requests per facility policies and confidentiality requirements.
• Maintain closed medical records per policies and retention guidelines.
• Respond to inquiries regarding medical records promptly and professionally.
• Assist central supply operations: receiving, organizing, and distributing supplies.
• Monitor supply usage and maintain appropriate par levels for resident care needs.
• Support ordering, stocking, and organization of central supply areas as per procedure.
• Perform other duties to support medical records integrity and supply chain efficiency.

Skills

Attention to detail

Data entry

Customer service

HIPAA compliance

Education

High school diploma or equivalent

Tools

EMR systems

Job description

Job Overview

Join our team at Lincolnwood Rehabilitation and Healthcare Center as Medical Records / Central Supply Coordinator.

Full‑time opportunities available. Same Day Pay! $22‑24.50/hour.

At Lincolnwood Rehabilitation and Healthcare Center we believe that accurate health information management and reliable supply coordination are essential to delivering safe, efficient, and high‑quality resident care. Guided by our core values of Passion, Respect, and Excellence, the Medical Records / Central Supply Coordinator supports both the integrity of clinical documentation and essential supply operations to ensure seamless daily care delivery.

Responsibilities for Medical Records / Central Supply Coordinator:

• Manage resident health information to ensure records remain accurate, complete, current, and fully compliant with HIPAA and all federal and state regulations.
• Create and maintain medical records for all new admissions, ensuring proper setup and documentation from day one.
• Maintain organized order of open medical records in both paper and electronic formats.
• Conduct routine audits of medical records at admission, during stay, and at discharge to ensure compliance with documentation standards, physician visit requirements, and timeliness of entries.
• Upload and maintain documentation within the electronic medical record (EMR) system.
• Process medical record requests in accordance with facility policies and confidentiality requirements.
• Maintain closed medical records in compliance with company policies and retention guidelines.
• Respond to telephone and written inquiries regarding medical records in a professional and timely manner.
• Assist with central supply operations, including receiving, organizing, and distributing supplies to ensure adequate inventory levels across the facility.
• Monitor supply usage and assist in maintaining appropriate par levels to support resident care needs.
• Support ordering, stocking, and organization of central supply areas in accordance with facility procedures.
• Perform other duties as assigned to support both medical records integrity and supply chain efficiency.

Qualifications for Medical Records / Central Supply Coordinator:

• Minimum one (1) year of related experience required, preferably in a skilled nursing facility or healthcare setting.
• High school diploma or equivalent required; some college coursework preferred.
• Ability to manage physically demanding aspects of central supply operations, including lifting, moving supplies, and organizing inventory.
• Strong attention to detail with excellent organizational and data entry skills.
• Ability to provide excellent customer service to residents, families, and staff.
• Basic understanding of medical records processes and/or willingness to learn EMR systems and documentation standards.

Our Core Values in Action

Passion – Taking pride in maintaining accurate records and ensuring essential supplies are always available to support resident care.

Respect – Protecting resident information and handling all documentation with confidentiality, dignity, and professionalism.

Excellence – Delivering precise medical records management and efficient supply coordination that directly supports safe, high‑quality care.

Benefits for Medical Records/Central Supply:

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company‑sponsored life insurance
• Employee assistance program (EAP) resources

Join our team at Lincolnwood Rehabilitation and Healthcare Center, a 200‑bed Sub‑Acut and Long‑Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home‑like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.

Here, you’ll be part of a collaborative and dedicated team that prioritizes professional growth, work‑life balance, and a culture of appreciation. If you’re passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.