Business Office Manager Assistant/Medical Records

Marquis Health Consulting Services; North Providence (RI); On-site; USD 63,038,976 - 70,312,704; Full time

Benefits offered by this job

Tuition reimbursement

Employee referral bonus

Health, vision, and dental benefits

401(k) with match

Employee engagement and culture commit

Company-sponsored life insurance

Employee assistance program (EAP)

Job summary

Lincolnwood Rehabilitation and Healthcare Center is seeking a Business Office Manager Assistant / Medical Records Coordinator for a full-time role that supports both the Business Office and Medical Records departments. The position emphasizes accurate financial records, regulatory compliance, and organized resident documentation.

Responsibilities include AR/AP, billing, reimbursements, EMR documentation, audits, and maintaining records with HIPAA and facility regulations in mind.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Skilled Nursing experience preferred.
• One to two years of business office, bookkeeping, medical records, or related healthcare experience preferred.
• Prior Long-Term Care, Rehabilitation, or Post-Acute Care experience strongly preferred.
• Knowledge of billing, financial recordkeeping, and medical records processes.
• Proficiency in Microsoft Office and the ability to learn electronic medical record (EMR) systems.
• Strong organizational, communication, customer service, and data entry skills.
• Ability to maintain confidentiality, manage multiple priorities, and assist with central supply responsibilities.

Responsibilities

• Assist the Business Office Manager with daily financial and administrative operations.
• Support accounts receivable, accounts payable, billing, collections, reimbursement processes, and financial reporting.
• Maintain accurate financial records, resident account files, and supporting documentation.
• Manage resident medical records, including new admissions, record maintenance, EMR documentation, audits, and medical record requests.
• Ensure compliance with HIPAA and all applicable federal, state, and facility regulations.
• Assist with central supply by receiving, organizing, stocking, and distributing supplies while maintaining appropriate inventory levels.
• Communicate professionally with residents, families, vendors, insurance providers, and staff regarding billing and medical record inquiries.
• Provide general administrative support and perform other duties as assigned.

Skills

Accounts receivable

Accounts payable

Billing

Financial reporting

Medical records

EMR systems

Microsoft Office

Data entry

Communication

HIPAA compliance

Education

High school diploma or equivalent

Some college coursework

Tools

Microsoft Office

EMR systems

Job description

Business Office Manager Assistant / Medical Records Coordinator
Lincolnwood Rehabilitation and Healthcare Center

Full-time opportunities available. Same Day Pay! $22-24.50/hour.

At Lincolnwood Rehabilitation and Healthcare Center, we believe that efficient business operations and accurate medical records are essential to delivering exceptional resident care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager Assistant / Medical Records Coordinator supports the daily operations of both the Business Office and Medical Records departments while ensuring financial accuracy, regulatory compliance, and organized resident documentation.

Responsibilities

• Assist the Business Office Manager with daily financial and administrative operations.
• Support accounts receivable, accounts payable, billing, collections, reimbursement processes, and financial reporting.
• Maintain accurate financial records, resident account files, and supporting documentation.
• Manage resident medical records, including new admissions, record maintenance, EMR documentation, audits, and medical record requests.
• Ensure compliance with HIPAA and all applicable federal, state, and facility regulations.
• Assist with central supply by receiving, organizing, stocking, and distributing supplies while maintaining appropriate inventory levels.
• Communicate professionally with residents, families, vendors, insurance providers, and staff regarding billing and medical record inquiries.
• Provide general administrative support and perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Skilled Nursing experience preferred.
• One (1) to two (2) years of business office, bookkeeping, medical records, or related healthcare experience preferred.
• Prior Long-Term Care, Rehabilitation, or Post-Acute Care experience strongly preferred.
• Knowledge of billing, financial recordkeeping, and medical records processes.
• Proficiency in Microsoft Office and the ability to learn electronic medical record (EMR) systems.
• Strong organizational, communication, customer service, and data entry skills.
• Ability to maintain confidentiality, manage multiple priorities, and assist with central supply responsibilities.

Core Values in Action

Passion – Supporting residents through dependable administrative, financial, and medical records services.

Respect – Protecting confidential information while serving residents, families, and team members with professionalism and compassion.

Excellence – Delivering accurate, organized, and compliant business office and medical records support every day.

Benefits

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Join our team at Lincolnwood Rehabilitation and Healthcare Center, a 200-bed Sub-Acute and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.

Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.