Medical records Central supply

Cross Healthcare Services; Austin (TX); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Competitive Pay

Health, Dental & Vision Insurance

Paid Time off

Opportunities for Growth and Developm‌

Job summary

Cross Healthcare Services seeks a dependable Medical Records & Central Supply Coordinator to maintain confidential resident records and expertly manage supplies in a fast-paced healthcare setting.

This dual-role position requires strong organizational skills, keen attention to detail, and excellent customer service as you support clinical staff, handle HIPAA-compliant records, coordinate inventory, and liaise with vendors to ensure timely deliveries.

Qualifications

• High school diploma or GED required.
• Experience in medical records, health information management, or central supply preferred.
• HIPAA knowledge preferred.
• Strong computer skills including Microsoft Office.
• Experience in skilled nursing or long-term care setting preferred.
• Knowledge of HIPAA regulations.

Responsibilities

• Maintain complete, accurate, confidential resident medical records in accordance with regulations.
• Prepare admission, discharge, and transfer records.
• Audit resident charts for completeness and regulatory compliance.
• File and scan medical documents into the EMR.
• Process requests for medical records while maintaining HIPAA compliance.
• Assist with physician orders and document management.
• Support clinical staff during surveys and audits.
• Maintain record retention and storage procedures.
• Order, receive, stock, and distribute medical and nursing supplies.
• Maintain inventory levels and monitor usage.
• Communicate supply shortages to department leaders.
• Work with vendors to ensure timely deliveries.
• Assist with monthly inventory counts.
• Ensure supplies stored according to infection control standards.
• Maintain confidentiality of resident information.

Skills

Organizational skills

Time management

Communication skills

Customer service

Lift up to 30 pounds

Education

High school diploma or GED

Tools

EMR systems

Microsoft Office

Job description

We are seeking a dependable, organized, and detail-oriented Medical Records & Central Supply Coordinator to join our team. This dual-role position is responsible for maintaining accurate resident medical records while overseeing the ordering, receiving, inventory, and distribution of medical and facility supplies. The ideal candidate is organized, customer-service focused, and thrives in a fast-paced healthcare environment.

Essential Responsibilities

Medical Records

• Maintain complete, accurate, and confidential resident medical records in accordance with federal, state, and facility regulations.
• Prepare and organize admission, discharge, and transfer records.
• Audit resident charts for completeness and regulatory compliance.
• File and scan medical documents into the electronic medical record (EMR).
• Process requests for medical records while maintaining HIPAA compliance.
• Assist with physician orders and document management.
• Support clinical staff during surveys and audits.
• Maintain record retention and storage procedures.

Central Supply

• Order, receive, stock, and distribute medical and nursing supplies.
• Maintain inventory levels to ensure departments have necessary supplies.
• Monitor usage and assist with cost-control initiatives.
• Organize storage areas and maintain clean, orderly supply rooms.
• Track backorders and communicate supply shortages to department leaders.
• Work with vendors to ensure timely deliveries.
• Assist with monthly inventory counts.
• Ensure supplies are stored according to infection control and safety standards.

General Responsibilities

• Maintain confidentiality of resident information in accordance with HIPAA.
• Communicate effectively with nursing, therapy, administration, and other departments.
• Participate in facility meetings and in-service training as required.
• Perform other duties as assigned.

Qualifications

Preferred Qualifications

• High school diploma or GED required.
• Previous experience in medical records, health information management, healthcare administration, or central supply preferred.
• Experience in a skilled nursing facility or long-term care setting preferred.
• Knowledge of HIPAA regulations.
• Strong computer skills and proficiency in Microsoft Office.
• Experience with electronic medical records (EMR) systems preferred.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to lift up to 30 pounds and move supply boxes as needed.

Benefits

• Competitive Pay
• Health, Dental & Vision Insurance
• Paid Time off
• Opportunities for Growth and Development