Medical records Central supply

Vista Ridge Senior Care; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Health, dental & vision insurance

Paid time off

Growth opportunities

Job summary

Vista Ridge Senior Care in Austin, TX is seeking a dependable Medical Records & Central Supply Coordinator to manage resident medical records and oversee supplies. This dual-role requires strong organization and customer service in a fast-paced healthcare setting.

The role handles HIPAA-compliant records, EMR documentation, inventory control, vendor coordination, and monthly counts while supporting staff and audits. Competitive pay and benefits offered.

Qualifications

• High school diploma or GED required.
• Experience in medical records, health information management, healthcare administration, or central supply preferred.
• Experience in a skilled nursing facility or long-term care setting preferred.
• Knowledge of HIPAA regulations.
• Strong computer skills and proficiency in Microsoft Office.
• Experience with EMR systems preferred.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to lift up to 30 pounds and move supply boxes as needed.

Responsibilities

• Maintain complete, accurate, and confidential resident medical records per regulations.
• Prepare and organize admission, discharge, and transfer records.
• Audit resident charts for completeness and compliance.
• File and scan documents into the EMR and process record requests.
• Assist with physician orders and document management.
• Support staff during surveys and audits.
• Order, receive, stock, and distribute medical and nursing supplies.
• Maintain inventory levels and track backorders.
• Coordinate with vendors and conduct monthly counts.
• Ensure infection control and safety in storage.

Skills

HIPAA compliance

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or GED

Tools

EMR software

Microsoft Office

Job description

We are seeking a dependable, organized, and detail-oriented Medical Records & Central Supply Coordinator to join our team. This dual-role position is responsible for maintaining accurate resident medical records while overseeing the ordering, receiving, inventory, and distribution of medical and facility supplies. The ideal candidate is organized, customer-service focused, and thrives in a fast-paced healthcare environment.

Essential Responsibilities

Medical Records

• Maintain complete, accurate, and confidential resident medical records in accordance with federal, state, and facility regulations.
• Prepare and organize admission, discharge, and transfer records.
• Audit resident charts for completeness and regulatory compliance.
• File and scan medical documents into the electronic medical record (EMR).
• Process requests for medical records while maintaining HIPAA compliance.
• Assist with physician orders and document management.
• Support clinical staff during surveys and audits.
• Maintain record retention and storage procedures.

Central Supply

• Order, receive, stock, and distribute medical and nursing supplies.
• Maintain inventory levels to ensure departments have necessary supplies.
• Monitor usage and assist with cost-control initiatives.
• Organize storage areas and maintain clean, orderly supply rooms.
• Track backorders and communicate supply shortages to department leaders.
• Work with vendors to ensure timely deliveries.
• Assist with monthly inventory counts.
• Ensure supplies are stored according to infection control and safety standards.

General Responsibilities

• Maintain confidentiality of resident information in accordance with HIPAA.
• Communicate effectively with nursing, therapy, administration, and other departments.
• Participate in facility meetings and in-service training as required.
• Perform other duties as assigned.

Qualifications

Preferred Qualifications

• High school diploma or GED required.
• Previous experience in medical records, health information management, healthcare administration, or central supply preferred.
• Experience in a skilled nursing facility or long-term care setting preferred.
• Knowledge of HIPAA regulations.
• Strong computer skills and proficiency in Microsoft Office.
• Experience with electronic medical records (EMR) systems preferred.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to lift up to 30 pounds and move supply boxes as needed.

Benefits

• Competitive Pay
• Health, Dental & Vision Insurance
• Paid Time off
• Opportunities for Growth and Development