Medical Receptionist Administrative Assistant

Allergy Consultants P A; Verona (NJ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Job summary

Allergy Consultants PA in Verona, NJ is seeking a friendly Medical Receptionist/Administrative Assistant to welcome patients and keep daily operations running smoothly.

You will greet at the front desk, schedule appointments, handle calls, verify insurance, update records in EMR/EHR, and coordinate referrals in a fast-paced healthcare setting.

Qualifications

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred.
• Familiarity with EMR/EHR systems and medical scheduling software.

Responsibilities

• Greet and check in patients in a warm, professional manner at the front desk.
• Schedule, confirm, and manage patient appointments using medical scheduling software.
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries.
• Verify patient insurance eligibility and process co-pays and billing information.
• Maintain and update accurate patient records and medical charts (EMR/EHR systems).
• Coordinate referrals, prior authorizations, and communication with insurance providers.
• Perform general administrative duties including filing, faxing, and managing correspondence.

Skills

Medical receptionist

Administrative support

EMR familiarity

Education

High school diploma or equivalent

Medical administrative certification

Tools

EMR/EHR systems

Microsoft Office

Scheduling software

Job description

Benefits:

• Competitive salary
• Flexible schedule

About the Role:

Allergy Consultants PA is looking for a friendly and organized Medical Receptionist / Administrative Assistant to join our team in Verona, NJ. This is a great opportunity to be the welcoming face of a dedicated medical practice while keeping daily operations running smoothly. If you thrive in a fast‑paced healthcare environment and love helping people, we want to hear from you!

Responsibilities:

• Greet and check in patients in a warm, professional manner at the front desk
• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries
• Verify patient insurance eligibility and process co‑pays and billing information
• Maintain and update accurate patient records and medical charts (EMR/EHR systems)
• Coordinate referrals, prior authorizations, and communication with insurance providers
• Perform general administrative duties including filing, faxing, and managing correspondence

Requirements:

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred
• Familiarity with EMR/EHR systems and medical scheduling software
• Knowledge of medical insurance verification, billing, and prior authorizations
• Strong communication and interpersonal skills with a patient‑first attitude
• Highly organized with the ability to multitask in a busy front‑office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High school diploma or equivalent required; medical administrative certification a plus

About Us:

Allergy Consultants PA is a trusted allergy and immunology practice serving patients in the Verona, NJ area with compassionate, expert care. Our patients rely on us for personalized treatment and a welcoming experience from the moment they walk through the door. We are proud to foster a supportive team environment where staff feel valued and empowered to make a difference every day.