Medical Receptionist / Administrative Assistant

Allergy Consultants P A; Verona (NJ); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Job summary

Allergy Consultants PA in Verona, NJ, is seeking a friendly Medical Receptionist / Administrative Assistant to join our team. You will welcome patients, manage front-desk operations, and support daily clinic workflows in a fast-paced healthcare setting.

The role requires strong communication, organization, and multitasking, with knowledge of EMR/EHR systems and medical scheduling software. A high school diploma is required, with medical admin certification a plus.

Qualifications

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred.
• Familiarity with EMR/EHR systems and medical scheduling software.
• Knowledge of medical insurance verification, billing, and prior authorizations.
• Strong communication and interpersonal skills with a patient-first attitude.
• Highly organized with the ability to multitask in a busy front-office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High school diploma or equivalent; medical administrative certification a plus.

Responsibilities

• Greet and check in patients in a warm, professional manner at the front desk
• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries
• Verify patient insurance eligibility and process co-pays and billing information
• Maintain and update accurate patient records and medical charts (EMR/EHR systems)
• Coordinate referrals, prior authorizations, and communication with insurance providers
• Perform general administrative duties including filing, faxing, and managing correspondence

Skills

Communication skills

Multitasking

Customer service

Front desk experience

Microsoft Office

Education

High school diploma or equivalent

Medical administrative certification a plus

Tools

EMR/EHR systems

Medical scheduling software

Microsoft Office

Job description

Benefits

• Competitive salary
• Flexible schedule

About the Role

Allergy Consultants PA is looking for a friendly and organized Medical Receptionist / Administrative Assistant to join our team in Verona, NJ. This is a great opportunity to be the welcoming face of a dedicated medical practice while keeping daily operations running smoothly. If you thrive in a fast-paced healthcare environment and love helping people, we want to hear from you!

Responsibilities

• Greet and check in patients in a warm, professional manner at the front desk
• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries
• Verify patient insurance eligibility and process co-pays and billing information
• Maintain and update accurate patient records and medical charts (EMR/EHR systems)
• Coordinate referrals, prior authorizations, and communication with insurance providers
• Perform general administrative duties including filing, faxing, and managing correspondence

Requirements

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred
• Familiarity with EMR/EHR systems and medical scheduling software
• Knowledge of medical insurance verification, billing, and prior authorizations
• Strong communication and interpersonal skills with a patient-first attitude
• Highly organized with the ability to multitask in a busy front-office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High school diploma or equivalent required; medical administrative certification a plus

About Us

Allergy Consultants PA is a trusted allergy and immunology practice serving patients in the Verona, NJ area with compassionate, expert care. Our patients rely on us for personalized treatment and a welcoming experience from the moment they walk through the door. We are proud to foster a supportive team environment where staff feel valued and empowered to make a difference every day.