Medical Receptionist

Stony Brook University Medical Center; Town of Southampton (NY); On-site; USD 27,000 - 34,000; Full time

Job summary

Southampton Pediatric Associates is seeking a friendly Medical Receptionist to be the first point of contact for patients. You will greet patients, verify demographics, collect co-pays, schedule appointments, and route calls.

The role requires knowledge of medical terminology, familiarity with EMR systems, and strong communication and multitasking skills. This is a full-time, on-site position in Southampton, NY with HIPAA guidelines in daily practice.

Qualifications

• Knowledge of medical terminology and insurance authorization requirements.
• Experience with EMR systems and patient data entry.
• Strong communication and multitasking skills are essential.
• Attention to detail in verifying demographics and co-pays.
• Ability to triage calls and welcome patients professionally.
• Familiarity with HIPAA guidelines and office protocols.

Responsibilities

• Answer, screen and route phone calls; take messages as needed.
• Greet and register patients; verify demographics and insurance.
• Collect co-pays and schedule appointments; arrange services as needed.
• Maintain patient charts and physician schedules; open/close office when required.
• Ensure HIPAA & OSHA guidelines are followed at all times.

Skills

Knowledge of Medical Terminology

Insurance plan understanding

EMR experience

Excellent communication skills

Multi-tasking ability

Attention to detail

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

This is an opening for the front desk of a busy practice. You are the first point of contact with the patients.

Essential Job Functions

• Perform all necessary receptionist duties including answering, screening and Routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages.
• Be polite and courteous at all times.
• Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately.
• Greet and register each patient as they arrive.
• Verify patient demographics and insurance information into the EMR.
• Collect any necessary co-payments.
• Notify the provider/staff of patients' arrival.
• Schedule patient appointments.
• Schedule any services or procedures as needed.
• Maintain/prepare patient charts and physician schedule.
• Open and close office, if needed.
• Ensure HIPAA & OSHA guidelines are followed at all times.

Salary Range: $19.51-$24.37 per hour

Category Medical Receptionist

Exempt/Non-Exempt Non-Exempt

Location Southampton Pediatric Associates - Pediatrics

Full-Time/Part-Time Full-Time

Position Requirements

Qualifications

• Knowledge of Medical Terminology.
• Understanding of various insurance plans and the need for authorization/referrals.
• Computer and/or EMR experience.
• At least one year of prior work experience in a medical office.
• Excellent communication skills.
• Ability to multi-task.
• Attention to detail.

Physical Demands

Medical Receptionists must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard. It is reasonable to anticipate lifting 10 -15 pounds in any given day.

Salary Range $19.51-$24.37 per hour

Position Medical Receptionist

Open Date 11/9/2026

This position is currently accepting applications.