Medical Receptionist

Stony Brook Administrative Services; Commack (NY); On-site; USD 27,000 - 34,000; Full time

Job summary

Island Fertility is seeking a Medical Receptionist to coordinate the front desk operations and ensure high levels of patient satisfaction. You will greet patients, verify insurance, schedule appointments, and document visits in the EMR system, while coordinating with physicians and staff to streamline referrals and tests.

The role requires strong clerical and computer skills, familiarity with EMR software (Cerner, SPM) and Microsoft Word, and a commitment to HIPAA compliance and patient

Qualifications

• Knowledge of clerical practices and procedures.
• Excellent computer skills and familiarity with electronic medical records (EMR) and related software.
• Strong communication skills; ability to plan and organize work.
• Ability to multi-task, manage time effectively and maintain accuracy.

Responsibilities

• Greet and register patients as they arrive.
• Verify patient demographics and insurance information.
• Schedule appointments and obtain required documentation.
• Enter data into EMR and document payments at the time of service.

Skills

Clerical skills

Computer skills

Communication

Time management

Organizational skills

Attention to detail

Multitasking

Teamwork

Initiative

Integrity

Tools

Cerner

SPM

Microsoft Word

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Job Summary

Responsible for the coordination of the front reception area in regards to the professional services while ensuring the highest level of patient satisfaction and care.

Essential Job Functions

• Perform all necessary receptionist duties including the answering, screening and the routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages.
• Greet and register each patient as they arrive
• Verify patient demographics and insurance information.
• Schedule patient appointments and obtain any necessary documentation that may be required for such appointment.
• Enters patient data into the electronic health records as well as documenting the payment into the patient's electronic medical record at the time of service.
• Schedule ancillary services and other procedures
• Maintain patient charts and filing into EMR system
• Prepare patient charts, physician schedules, and confirm appointments one day prior to scheduled appointment
• Able to utilize all software available to assist in professional services including SPM, Cerner and Microsoft Word.
• Verify and counsel patients regarding their insurance benefits.
• Collect payments from patients.
• Obtains authorizations for ancillary tests and medical procedures.
• Responsible for coordinating and processing of all patient referrals including specialty and ancillary services.
• Utilizes a high degree of accuracy in obtaining and verifying that registration, demographic and insurance information is correct and up to date.
• Follows procedures for proper authorization and processing of all referral services.
• Supports physicians and patients in synchronizing appointments, authorizations and tests taking place in different practices.
• Communicates with patient and practice to ensure follow through with referrals.
• Ensure patient results and correspondences are reviewed by the physician(s) and appropriate follow up is performed according to the physician (s) direction
• Ensure HIPAA guidelines are followed
• Type various letters, reports or any other correspondence
• Necessary cross training to provide coverage for the office as needed

Category Medical Receptionist

Exempt/Non-Exempt Non-Exempt

Location Island Fertility - Fertility

Full-Time/Part-Time Full-Time

Position Requirements

Qualifications

• Knowledge of clerical practices and procedures.
• Candidate should have excellent computer skills and some knowledge of using an electronic medical record and various other computer application needed to perform the job.
• Excellent communication skills.
• Planning and organizing.
• Working and time management.
• Attention to detail and high level of accuracy.
• Flexibility with the ability to multi-task.
• Information gathering and monitoring.
• Imitative, Integrity, teamwork and collaboration.

Physical Demands

Medical Receptionists must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard. It is reasonable to anticipate lifting 10 -15 pounds in any given day.

$19.50-$24.37 per hour

Shift Days

Tags

Weekend/Holiday rotation required.

Salary Range

Position Medical Receptionist- Island Fertility

Open Date 10/15/2026

This position is currently accepting applications.