Medical Office Specialist

HMH PHYSICIAN SERVICES, INC.; Wall Township (NJ); On-site; USD 42,000 - 52,000; Full time

Job summary

Hackensack Meridian Health is seeking a Medical Office Specialist to support ambulatory care operations. This role focuses on patient check-in, scheduling, registration and checkout, ensuring a smooth and welcoming visit for every patient.

You will coordinate with clinical teams, maintain accurate records, and assist patients with questions while delivering exceptional service. Strong communication, multitasking, and basic Microsoft Office or Google Suite skills are required.

Qualifications

• High School diploma, GED, or equivalent required.
• 1+ year experience in customer service or public-facing role.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficient with Microsoft Office and/or Google Suite.

Responsibilities

• Manage front desk operations in ambulatory/outpatient offices.
• Check-in, scheduling, registration and check-out of patients.
• Provide post-visit support for patient needs.
• Coordinate with clinical staff to optimize patient experience.

Skills

Customer service

Multitasking

Time management

Communication skills

Education

High School diploma / GED

Associates degree

EMR/EHR experience

Clerical training

Tools

Microsoft Office

Google Workspace

EMR/EHR software

Job description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Medical Office Specialist performs a variety of secretarial and administrative duties for the outpatient medical office relating to the organization and management of the department. The Medical Office Specialist is responsible for all front desk functions identified in the ambulatory setting. The role of the Medical Office Specialist is to provide optimal support to the team and to ensure patients receive the very best care, satisfaction and experience during the check-in, scheduling, registration, and check-out process while at the office, and continue to support our patients post visit for any appointment needs and concerns.

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), or GED equivalent programs and/or equivalent experience.
• 1+ years experience working with the public in a customer service setting.
• Ability to manage multiple tasks in a fast-paced, visible environment while maintaining a professional and confident demeanor in stressful situations.
• Ability to navigate competing priorities and manage time efficiently.
• Must be able to travel to various locations.
• Must have reliable transportation.
• Proficient computer skills that may include but are not limited to Microsoft office and/or Google Suite platforms.
• Excellent written and verbal communication skills.

Education, Knowledge, Skills and Abilities Preferred:

• Associates Degree.
• Minimum of 1 year related work experience in a physician practice, hospital setting.
• EMR/EHR experience.
• Prior clerical training, knowledge.