Medical Office Scheduler & Admin Specialist

Ohio State University Physicians; Columbus (OH); On-site; USD 25,000 - 37,000; Full time

Job summary

Ohio State University Physicians is seeking a detail-oriented Administrative Assistant to support clinical operations. The role handles incoming calls, messages, scheduling, and coordination with referring offices, ensuring smooth patient flow and accurate records.

You will maintain physician calendars, arrange tests, obtain pre-certifications, prepare charts, and assist with supplies and clinic duties. Strong communication and computer skills (MS Word, Excel, PowerPoint) are essential.

Qualifications

• High School diploma or equivalent with 2+ years healthcare experience.
• Knowledge of ICD-9/ICD-10 & CPT coding.
• Strong medical terminology and customer service experience.
• Organizational and problem-solving skills; ability to multi-task.
• Excellent written and verbal communication.
• Strong interpersonal skills for confidential situations.
• Proficient in MS Word, Excel, Access, PowerPoint.

Responsibilities

• Answer calls, relay messages, schedule clinical appointments.
• Maintain physician calendars and coordinate meetings.
• Arrange tests and obtain pre-certifications with insurers.
• Prepare patient charts and confidential medical files.
• Order office supplies and support clerical duties.

Skills

Customer service

Interpersonal skills

Communication

Attention to detail

Education

High School diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Access

Job description

Ohio State University Physicians is seeking a detail-oriented Administrative Assistant to support clinical operations. The role handles incoming calls, messages, scheduling, and coordination with referring offices, ensuring smooth patient flow and accurate records.

You will maintain physician calendars, arrange tests, obtain pre-certifications, prepare charts, and assist with supplies and clinic duties. Strong communication and computer skills (MS Word, Excel, PowerPoint) are essential.