Medical Office Manager

Eyenamics NY; New York (NY); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to lead their administrative team in a bustling ophthalmology practice. This role is pivotal in ensuring smooth operations while providing an exceptional patient experience. You will manage front desk functions, oversee scheduling, and collaborate with clinical teams to optimize patient care. If you thrive in a dynamic environment and possess strong leadership and organizational skills, this is an exciting opportunity to make a significant impact in healthcare. Join a supportive team committed to professional growth and delivering advanced eye care solutions in New York.

Benefits

401(k)

401(k) matching

Competitive salary

Health insurance

Qualifications

• Experience in office management or supervisory role in a medical setting.
• Strong leadership and customer service skills are essential.

Responsibilities

• Manage front desk staff and ensure efficient clinic operations.
• Oversee patient scheduling and maintain accurate patient information.

Skills

Office Management

Leadership Skills

Communication Skills

Organizational Skills

Bilingual (Chinese, Russian, Spanish)

Customer Service Orientation

Education

Experience in Medical Setting

Proficiency with EyeMD EMR

Tools

EyeMD EMR

Job description

Benefits:

1. 401(k)
2. 401(k) matching
3. Competitive salary
4. Health insurance

Job Description:

Join our busy ophthalmology practice as an Office Manager, where you will lead the administrative team and ensure the smooth, efficient operation of our office while delivering an excellent patient experience. As the primary point of contact for both patients and staff, you will oversee day-to-day office functions, manage front desk operations, and collaborate closely with clinical teams to maintain high standards of care. If you are highly organized, have strong leadership skills, and a passion for healthcare, this is the perfect opportunity for you.

Responsibilities:

1. Manage front desk staff and ensure efficient check-in, check-out, and scheduling processes.
2. Oversee patient appointment scheduling to ensure smooth clinic flow and minimize wait times.
3. Supervise administrative tasks such as answering phone calls, managing inquiries, and providing information about services.
4. Ensure accurate processing of payments, insurance verifications, and necessary paperwork.
5. Maintain and update patient information in the EyeMD EMR system with accuracy and compliance.
6. Collaborate with clinical teams to optimize patient flow and reduce bottlenecks in care delivery.
7. Enforce patient confidentiality and compliance with HIPAA guidelines.
8. Monitor office supplies and equipment, ensuring the office runs smoothly and efficiently.

Qualifications:

1. Previous experience in office management or a supervisory role in a medical setting, preferably in ophthalmology.
2. Proficiency with EyeMD EMR (or similar systems).
3. Strong leadership, communication, and organizational skills.
4. Ability to multitask and manage high patient volume while maintaining professionalism.
5. Bilingual candidates (Chinese, Russian, or Spanish) are strongly encouraged to apply.
6. A patient-focused, customer service-oriented approach to managing staff and office operations.

What We Offer:

1. A dynamic and supportive team environment.
2. Opportunities for professional growth and development within the practice.
3. Competitive compensation and benefits package.

About Us: Eyenamics NY is a leading ophthalmic practice specializing in neuro-ophthalmology and glaucoma care, providing advanced diagnostic and treatment solutions for complex eye conditions. Led by a board-certified neuro-ophthalmologist and glaucoma specialist, the practice offers personalized, cutting-edge care in a patient-centered environment. With a team of highly skilled optometrists trained in medical optometry, Eyenamics NY delivers comprehensive services ranging from neuro-ophthalmologic evaluations to glaucoma management and routine eye exams. The practice is dedicated to utilizing the latest technologies and innovations to achieve exceptional patient outcomes across New York.