Medical Office Coordinator (MVHC)- FT/80

Springfield Medical Care Systems, Inc; Londonderry (VT); On-site; USD 25,000 - 28,000; Full time

Job summary

Springfield Medical Care Systems, Inc. Londonderry, Vermont seeks a Medical Office Coordinator (MVHC) – FT/80 to greet patients, handle registrations, scheduling, and reception while upholding North Star Health customer service standards.

The role requires a high school diploma, preference for healthcare/customer service experience, knowledge of medical terminology and HIPAA. Strong organizational and communication skills are essential for daily office operations.

Qualifications

• Experience in customer service or healthcare role.
• Knowledge of medical terminology and HIPAA regulations.
• Strong organizational and communication skills.
• Ability to handle multiple tasks and work under pressure.
• Professional, friendly patient-facing demeanor.

Responsibilities

• Perform front-end administrative duties for patient needs in a timely, efficient, and competent manner.
• Manage telephone calls, voicemails, patient portal messages professionally.
• Schedule patient appointments and maintain office flow.
• Triage calls and route messages to nurse or practitioner.
• Manage department inbox and follow established guidelines.
• Handle appointment functions: reminders, eligibility, portal scheduling, waitlists, patient reminders.
• Process PHI requests per North Star Health policy.
• Greet patients professionally and represent North Star Health.
• Maintain composure, de-escalate when needed, and work under pressure.
• Show flexibility in schedule and location.
• Ensure registration workflows: capture IDs, insurance, update information, collect co-pays.
• Performs other duties and adhere to policies.

Skills

Customer service

Healthcare knowledge

Communication

HIPAA regulations

Education

High School diploma or equivalent

Job description

Medical Office Coordinator (MVHC)- FT/80

Springfield Medical Care Systems, Inc. Londonderry, Vermont, United States

About this position

Description:

About us:

North Star Health is a federally qualified health center located in Southern Vermont and New Hampshire. We are centrally located between larger cities like Boston, NYC, and Montreal Quebec. We are hiring enthusiastic dependable team players with a desire for a rewarding career in the medical field. We value our employees, offer competitive salary and benefits, and understand the importance of work-life balance.

Job Summary:

The Medical Office Coordinator will greet and attend to patients in person and over the phone, ensuring a positive patient experience. Performs all aspects of patient registration, scheduling, document administration and reception while keeping to North Star’s customer service standards. Works in collaboration with team members to deliver high quality care and contribute to a positive work culture.

The major duties which are regularly performed and normally assigned to the position

• Perform all front-end administrative duties to best meet the needs of our patients in a timely, efficient, competent manner.
• Promptly manages telephone calls professionally, including voicemail, patient portal and answering service messages.
• Schedules patient appointments, following office protocols to ensure appropriate access for patients and maintains the flow in the office.
• Triages phone calls for immediacy of problem and routes messages to nurse or practitioner as appropriate. Takes complete messages with appropriate details according to the Telephone Triage During Business Hours Policy.
• Performs department inbox management function in an organized systematic manner. This function is completed promptly following established guidelines.
• Manages appointment functions such as appointment ticklers, appt reminders, portal scheduling, eligibility, and phone list, wait list, and patient reminder calls.
• Handles all PHI requests according to North Star Health policy.
• Greets patients in a professional, polite, prompt, helpful, friendly, positive, and welcoming manner. Represent North Star Health in a positive helpful manner.
• Maintains professional composure when met with difficult situations. Avoids personalization and attempts to deescalate. Seeks or helps when appropriate. Exhibit's ability to work under pressure and communicate information accurately.
• Demonstrates flexibility in work schedule and location based on the needs of the organization.
• Show competency in all areas of registration and appointment workflows, including scanning insurance cards, driver's license or other form of identification, obtaining photos, and updating patients' information with each visit. (i.e., name, phone numbers, addresses, emergency contact, guarantor information, all current insurance information with the mailing address, phone number, eligibility and all necessary FQHC required content). Collects co-pays and other patient due balances. Maintains reconciliation of payments.
• Performs all other duties as assigned.
• Adheres to policies and procedures during all activities.

Requirements:

Education:

High School diploma or equivalent

Experience:

Prefer experience in a customer service or healthcare related role, Working knowledge of medical terminology and HIPAA regulations

Knowledge and Abilities:

• Innovative thinker with strong conceptual and problem-solving skills.
• Meticulous attention to detail with the ability to multi-task.
• Strong organizational, administrative, and time-management skills.
• Ability to work under pressure and react effectively to emergency situations.
• Ability to work collaboratively with all team-members.
• Ability to use discretion while working with sensitive information.
• Excellent documentation, communication, and technology skills. Passionate about healthcare excellence

Salary Information

$18 - $20Hourly Wage