Medical Office Coordinator - Flower Mound TX

HCA Healthcare; Plano (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical coverage

401(k) Plan with match

Employee Stock Purchase Plan

Education assistance

Job summary

A healthcare organization in Plano, Texas is seeking a Medical Office Coordinator to ensure excellent patient care by managing communication between patients, physicians, and insurance companies. The ideal candidate will have a high school diploma and at least two years of medical and insurance experience. Responsibilities include managing patient demographics, scheduling services, and verifying insurance benefits, while maintaining high service standards and customer satisfaction.

Qualifications

• Minimum of two years of medical experience required.
• Two years of experience with insurance required.
• Proficient in data entry with a minimum typing speed of 30 WPM.

Responsibilities

• Act as liaison between patients and insurance companies.
• Verify patient insurance eligibility and benefits using technology.
• Coordinate with departments to assist with scheduling and financial responsibilities.

Skills

Customer service

Problem solving

Data entry

Knowledge of insurance benefits

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

General office equipment

Job description

Overview

Introduction Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Medical Office Coordinator today with Texas Back Institute.

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

Position Summary

Under general supervision, this position is responsible for ensuring seamless care for patients by acting as liaison between patients, TBI Physicians and insurance companies. The position will assist in scheduling prescribed diagnostic testing, injections or other services as requested by the physicians and counsel the patients on their insurance benefits and co-payments as well as obtaining and maintaining accurate patient demographics. Must maintain service standards and superior customer service at all times for all responsibilities.

Responsibilities

• Act as liaison between patient, physician and insurance company and assists patients with the next level of their care with regards to financial responsibility and scheduling
• Verify patient insurance eligibility and benefits using technology tools, the telephone and the internet to ensure compliance with the clinic’s policies and procedures
• Coordinate with insurance providers and clinic to obtain referrals and pre-authorizations. Document these findings into the appropriate system(s)
• Verify medical necessity and coordinate with clinicians to obtain updated information
• Coordinate and communicate with other departments and physicians to assist with scheduling and financial responsibilities
• Coordinate and work closely with TBI approved and preferred facilities and vendors for diagnostic testing / treatment etc. that has been referred outside of Texas Back Institute
• Maintain appropriate relationships in the best interest of the patient and TBI
• Work closely with patient and act as financial counselor to assist in the identification and collection of patient financial responsibilities
• Communicate with patients to obtain any missing information necessary to achieve financial clearance
• Review all demographic information for accuracy and completeness
• Understand and practice other duties which include check in/check out processes, scheduling new patients, template changes, process cash/credit card payments and balance transactions at end of each day, benefits verification, confirming appointments, etc.
• Work orders to ensure timely and accurate processing.

General Responsibilities

• Treat patients and co-workers using our service standards at all times
• Attend and participate in department meetings, and training classes
• Keep organized and up-to-date all forms used and required by TBI standards and Best Practices
• Be initial contact for customer complaints and/or refer dissatisfied patients to a manager
• Maintain and promote HIPAA compliance in all areas
• Other duties as assigned

Minimum Requirements

• High School Diploma or GED
• At least two years prior medical experience
• At least two years prior experience with insurance with extensive knowledge about in and out of network benefits

Core Competencies

• Proficient in the use of general office equipment (fax, copier and computers)
• Proficient data entry and typing skills (minimum 30 WPM minimum) with working knowledge of Microsoft applications
• Exceptional problem solving and analytical abilities
• Demonstrate team work with ability to work with others and assist others when needed
• Proficient use of computer skills and other technology to increase quantity and/or quality of work
• Display a positive attitude and optimism about the organization and work to be done
• Show detailed attention to all tasks required for pre-certification
• Demonstrate excellent ability to communicate verbally and in writing to a diverse group of people
• Show sensitivity and respect to the needs and feelings of internal and external customers with appropriate customer service
• Is dependable and reliable with meeting goals, deadlines and other performance expectations
• Is able to relate effectively with others and understands how to approach or respond to individuals based on their personal style

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute and works to deliver charitable care and compassionate care. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.