Medical Office Assistant II (PT Weekend Night Shift)

MedStar Health; Washington (District of Columbia); On-site; USD 31,000 - 47,000; Part time

Job summary

MedStar Health in Washington, DC is seeking a part-time medical office assistant to support imaging services and adjacent staff. Responsibilities include scheduling, transcription, billing support and front-desk tasks, with night shifts and weekend coverage.

The role requires 1–3 years of secretarial experience in a medical setting and a high school diploma or GED. Strong reading, writing and basic math skills are essential.

Qualifications

• 1 to 3 years experience as a secretary in a medical setting.
• High School Diploma or GED required; related secretarial/medical office training may be needed.
• Ability to read, write and understand basic grammar and arithmetic.

Responsibilities

• Screens callers and visitors; forwards technical inquiries to staff.
• Schedules and coordinates patient appointments and surgeries; manages calendars.
• Transcribes dictation and types letters, requisitions and reports.
• Answers requests for prescriptions and refills; may call in prescriptions to pharmacies.
• Registers new patients and updates existing patient information; handles insurance docs.
• Enters billing charges; reviews ICD-10 codes with billing staff and answers related inquiries.
• Maintains files, retrieves records, and processes mail per policy.
• May prepare exam rooms and assist during exams or procedures.
• Maintains office supplies and medical inventory.
• Compiles and distributes schedules for staff and on-call coverage.

Skills

Reading & writing

Grammar

Arithmetic

Education

High School Diploma or GED

1 year technical or secretarial training

Job description

About the Job

Department: Imaging Services - CT Scan
Status: Part-time, 24-hours per week
Schedule: Night Shift, Weekends (Saturday & Sunday) 6:00pm-6:00am

This Full-Time position will be represented by the Service Employees International Union (SEIU) Local 722.

General Summary of Position

Provides a variety of moderately complex medical office support/clerical/secretarial functions for one or more medical professional or research staff.

Primary Duties and Responsibilities

• Receives and screens telephone callers and visitors to the office. Responds to a variety of inquires referring the inquiries of a technical nature to an appropriate staff member. Takes and forwards messages.
• Schedules patients' appointments and assists in the scheduling of the patients' appointments with other medical offices. Coordinates physician(s)' calendar including patient appointments surgeries meetings etc.
• Transcribes dictation including patient narrative and/or discharge summaries general correspondence and memoranda. Types letters requisitions reports etc. from handwritten copy and/or notes.
• Answers requests for new prescriptions and refills; submits requests to physician for authorization. Calls in prescriptions to pharmacy.
• Completes preliminary registration for new patients and updates information on existing patients (inpatients and/or outpatients); obtains necessary recertification/verification/ referrals signatures copies of insurance cards etc. May coordinate pre-admission testing.
• Enters physician charges into billing system ensuring appropriate insurance coverage and providing Patient Billing Services with appropriate referrals authorizations and operative reports. May review ICD-10 codes; works with medical personnel to reconcile errors and inconsistencies. Responds to billing related inquires from patients and/or Patient Billing Services. Accepts co-payments; may deposit payments or forward them to appropriate personnel.
• Establishes and maintains a variety of files records logs charts etc. including departmental files. Retrieves files records charts and/or the information therein as necessary.
• Receives opens and date stamps incoming mail. Reviews sorts and/or directs mail to the appropriate person in accordance with departmental policy.
• May prepare exam room(s) between patients based on procedure and may assist physician in exam/procedure.
• Maintains office supplies and may assist in maintaining medical supply inventory for the department.
• May compile information for procedure and on-call schedules. Posts and distributes schedules to appropriate personnel revising schedules as necessary.

Minimal Qualifications

Education

• High School Diploma or GED required
• May require up to l year of technical or other specialized training; and depending on assigned department training in secretarial/medical office support (e.g.: word processing medical terminology medical insurance/billing etc.).

Experience

• 1 to 3 years experience as a secretary preferably in a doctor's office or medical environment required

Knowledge Skills and Abilities

• Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals.
• May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application.

This position has a hiring range of

USD $22.22 - USD $33.79 /Hr.