Medical Office Assistant II (PT Weekend Night Shift)

MedStar Health; Northern (KY); On-site; USD 30,000 - 47,000; Part time

Job summary

MedStar Health’s Washington Hospital Center in Kentucky seeks a part-time clerical specialist for Imaging Services - CT Scan. The role provides a variety of moderately complex medical office support to one or more staff members, including scheduling and patient registration.

Night shifts, weekends, and routine billing tasks are included. The successful candidate will transcribe notes, handle prescription requests, maintain files, and assist in exams as needed, requiring basic medical terminology

Qualifications

• High School Diploma or GED required.
• 1 to 3 years experience as a secretary preferably in a doctor's office or medical environment.
• Basic medical terminology and secretarial/medical office support training may be required.
• Ability to read/write; attention to grammar and arithmetic.

Responsibilities

• Receives and screens telephone callers and visitors; forwards technical inquiries.
• Schedules patient appointments and coordinates physician calendars.
• Transcribes dictation and types letters, requisitions, reports.
• Answers requests for prescriptions and refills; calls in to pharmacy.
• Performs patient registration and updates records; handles referrals.
• Enters charges into billing system and assists with insurance authorizations.
• Maintains files, mail, and department records; assists in exams when needed.

Skills

Reading and writing

Medical terminology

Billing knowledge

Data entry

Telephone etiquette

Education

High School Diploma or GED

Medical office training

Tools

Typewriter

Personal computer

Telephone system

Job description

About the Job

Department: Imaging Services - CT Scan
Status: Part-time, 24-hours per week
Schedule: Night Shift, Weekends (Saturday & Sunday) 6:00pm-6:00am

This Full-Time position will be represented by the Service Employees International Union (SEIU) Local 722.

General Summary of Position

Provides a variety of moderately complex medical office support/clerical/secretarial functions for one or more medical professional or research staff.

Primary Duties and Responsibilities

• Receives and screens telephone callers and visitors to the office. Responds to a variety of inquires referring the inquiries of a technical nature to an appropriate staff member. Takes and forwards messages.
• Schedules patients' appointments and assists in the scheduling of the patients' appointments with other medical offices. Coordinates physician(s) calendar including patient appointments surgeries meetings etc.
• Transcribes dictation including patient narrative and/or discharge summaries general correspondence and memoranda. Types letters requisitions reports etc. from handwritten copy and/or notes.
• Answers requests for new prescriptions and refills; submits requests to physician for authorization. Calls in prescriptions to pharmacy.
• Completes preliminary registration for new patients and updates information on existing patients (inpatients and/or outpatients); obtains necessary recertification/verification/ referrals signatures copies of insurance cards etc. May coordinate pre-admission testing.
• Enters physician charges into billing system ensuring appropriate insurance coverage and providing Patient Billing Services with appropriate referrals authorizations and operative reports. May review ICD-10 codes; works with medical personnel to reconcile errors and inconsistencies. Responds to billing related inquires from patients and/or Patient Billing Services. Accepts co-payments; may deposit payments or forward them to appropriate personnel.
• Establishes and maintains a variety of files records logs charts etc. including departmental files. Retrieves files records charts and/or the information therein as necessary.
• Receives opens and date stamps incoming mail. Reviews sorts and/or directs mail to the appropriate person in accordance with departmental policy.
• May prepare exam room(s) between patients based on procedure and may assist physician in exam/procedure.
• Maintains office supplies and may assist in maintaining medical supply inventory for the department.
• May compile information for procedure and on-call schedules. Posts and distributes schedules to appropriate personnel revising schedules as necessary.

Minimal Qualifications

Education

• High School Diploma or GED required
• May require up to l year of technical or other specialized training; and depending on assigned department training in secretarial/medical office support (e.g.: word processing medical terminology medical insurance/billing etc.).

Experience

• 1 to 3 years experience as a secretary preferably in a doctor's office or medical environment required

Knowledge Skills and Abilities

• Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals.
• May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application.

This position has a hiring range of

USD $22.22 - USD $33.79 /Hr.