Medical Office Assistant

University-Clinical-Health; Memphis (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

University Clinical Health in Memphis seeks a Medical Office Assistant to greet patients, manage registrations, schedule appointments, and collect co-pays. You will update demographics, enter data into Epic, and support both patients and clinicians with exceptional service.

The MOA will handle front desk duties, assist with patient flow, and maintain PHI per HIPAA guidelines while collaborating with administrative and clinical teams to ensure smooth operations.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of 1+ years of customer service experience.
• Experience using Epic system strongly preferred.

Responsibilities

• Greet patients and visitors and provide a welcoming experience.
• Process automated appointment scheduling and patient registration.
• Update patient demographics and collect co-pays for visits.
• Ensure accurate entry of patient information into medical records.
• Assist with patient flow and coordinate check-in/out processes.
• Provide patient care activities and maintain HIPAA-compliant handling of PHI.
• Respond to tasks in Epic and communicate patient balances and insurance data.

Skills

Customer service

Medical terminology

Administrative tasks

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Epic system

Job description

Description

JOB TYPE: Full-Time

Who We Are:

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Position Summary:

The Medical Office Assistant (MOA) will perform clerical duties, including greeting patients and visitors, processing automated appointment scheduling, completing registration for patients, updating patient demographic information, and receiving co-payments for each visit. The MOA will also perform various patient care activities while providing excellent patient and physician customer service.

Key Results Areas (KRAs):

• Exhibit excellent customer service skills by greeting and welcoming each patient and visitor.
• Assist with patient flow and coordinate a positive patient experience throughout the department’s approved check-in/out process.
• Accurately determine patient needs, notify clinical staff of patient’s availability to be seen, and ensure each patient completes required forms/paperwork in its entirety.
• Manage patient appointments, check in/outpatients, receive and scan patient paperwork, and respond/resolve tasks in Epic.
• Assist both the patient and clinical staff by organizing & distributing information needed for patient care, providing PHI to patients and internal/external parties by following HIPAA guidelines, and following instructions from team leaders as requested to ensure high-quality patient care
• Financially secure each visit utilizing managing payments & batches, collecting & communicating patient balances, estimates &/or co-pays, and accurately collecting insurance information.
• Accurately enter patient information into patient medical records.
• Conduct general MOA duties such as pre-certs & authorizations, chart preparation, and clerical tasks.
• Maintain strong working relationships with administrative and clinical teams.

Core Competencies

• Knowledge of the following:
  • Medical terminology
  • Application of medical chart requirements
  • HIPPA regulations
• Excellent written and verbal communication skills
• Proficiency in administrative tasks
• Basic understanding of clinical tasks
• Excellent interpersonal skills
• Exceptional attention to detail

Requirements

Education & Experience:

• High School Diploma or equivalent Required
• Minimum of 1+ years of customer service experience Required
• Experience using Epic system strongly Preferred