Medical Office Assistant

Actalent; Fairfax (VA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Contract to Hire

Employee discounts

Job summary

Actalent in Fairfax, VA is seeking a Medical Office Assistant to manage patient check-in, verify insurance, and handle a multi-line phone system. You will scan documents, maintain records, collect co-pays, and support the front desk while ensuring a professional, friendly environment.

This contract-to-hire role offers onsite work with regular hours, focusing on accuracy, client service, and teamwork. Prior medical office experience and strong communication skills are a plus.

Qualifications

• 1-2 years of recent medical office experience.
• Experience in healthcare and customer service.
• Proficiency in basic computer functions.
• Ability to learn new software quickly.
• Excellent customer service, communication, and organizational skills.
• Typing speed of 40 wpm or higher preferred.
• Attention to detail and accuracy.
• Ability to multi-task and prioritize.
• Team-oriented and able to work independently.

Responsibilities

• Perform opening and closing clinic duties.
• Greet patients, check them in for appointments, and verify their insurance.
• Scan documents into the electronic health record.
• Maintain the tidiness of the waiting area and reception counter throughout the day.
• Check schedules for added, canceled, and no-show appointments.
• Schedule follow-up appointments as needed.
• Respond to designated tasks in the electronic health record.
• Order clinic office supplies.
• Sell and track cosmetic products.
• Distribute mail.
• Prepare for next day scheduled appointments.

Skills

Medical office exp

Healthcare customer service

Basic computer skills

Software learning

Customer service skills

Typing 40 wpm

Attention to detail

Multi-tasking

Team player

Job description

Job Title: Medical Office Assistant

Job Description

As a Medical Office Assistant, you will be responsible for managing the patient check-in process, updating and maintaining patient personal and insurance information, handling a multi-line phone system, managing medical records, and collecting co-pays and cash payments.

Responsibilities

• Perform opening and closing clinic duties.

• Greet patients, check them in for appointments, and verify their insurance.

• Scan documents into the electronic health record.

• Maintain the tidiness of the waiting area and reception counter throughout the day.

• Check schedules for added, canceled, and no-show appointments.

• Schedule follow-up appointments as needed.

• Respond to designated tasks in the electronic health record.

• Order clinic office supplies.

• Sell and track cosmetic products.

• Distribute mail.

• Prepare for next day scheduled appointments.

Essential Skills

• 1-2 years of recent medical office experience.

• Experience in healthcare and customer service.

• Proficiency in basic computer functions.

• Ability to learn new software quickly.

• Excellent customer service, communication, and organizational skills.

• Ability to operate standard office equipment.

• Typing ability of a minimum of 40 wpm is preferred.

• Attention to detail.

• Ability to multi-task and prioritize appropriately.

• Capability to work well both individually and as part of a team.

Additional Skills & Qualifications

• Ability to respond positively to constructive feedback and direction from supervisors.

• Professional appearance and manner at all times.

• Friendly, cheerful, tactful, and polite demeanor.

• Compassionate and caring in dealing with others.

• Ability to maintain confidentiality of information.

Work Environment

The work environment is a great office setting with team bonding activities and employee discounts. The working hours are Monday-Thursday from 7:45 AM to 4:00 PM, with a very rare extension to 4:30 PM, and Friday from 7:45 AM to 3:00 PM, with a 30-minute lunch break. The dress code requires wearing all black attire.

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Fairfax,VA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.