Medical Office Administrative Supervisor

Medical Facility; Fredericksburg (VA); On-site; USD 52,000 - 78,000; Full time

Job summary

Medical Facility in Virginia seeks an experienced administrator to oversee clerical operations and support the Practice Manager. The role requires strong leadership, clear communication, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will supervise daily reception, scheduling, and call center tasks; train staff; coordinate coverage; and drive process improvements while ensuring compliance with policies.

Qualifications

• Previous medical office experience required.
• Supervisory or leadership experience required.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and electronic medical record systems.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Responsibilities

• Supervise daily clerical operations, including reception, scheduling, and call center functions.
• Provide staff guidance, training, performance oversight, and accountability.
• Coordinate employee schedules and departmental coverage.
• Assist the Practice Manager with administrative responsibilities, operational projects, and practice initiatives.
• Identify workflow inefficiencies and implement improvements.
• Facilitate communication between departments and practice leadership.
• Monitor departmental performance and ensure compliance with established policies and procedures.
• Address routine operational and personnel concerns professionally.

Skills

Medical office experience

Leadership experience

Organizational skills

Multitasking

Communication skills

Confidentiality

Tools

Microsoft Office

EMR systems

Job description

Job Description

Job Description

Position Summary

An established specialty medical practice is seeking an experienced, organized, and motivated individual to oversee clerical operations while providing administrative and operational support.

The ideal candidate will possess strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Supervise daily clerical operations
• Provide staff guidance, training, performance oversight, and accountability.
• Coordinate employee schedules and departmental coverage.
• Assist with administrative responsibilities, operational projects, and practice initiatives.
• Identify workflow inefficiencies and implement improvements.
• Facilitate communication between departments and practice leadership.
• Monitor departmental performance and ensure compliance with established policies and procedures.
• Address routine operational and personnel concerns professionally.

Qualifications

• Previous medical office experience REQUIRED.
• Supervisory or leadership experience REQUIERPosition Summary

An established specialty medical practice is seeking an experienced, organized, and motivated individual to oversee clerical operations while providing administrative and operational support to the Practice Manager.

The ideal candidate will possess strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Supervise daily clerical operations, including reception, scheduling, and call center functions.
• Provide staff guidance, training, performance oversight, and accountability.
• Coordinate employee schedules and departmental coverage.
• Assist the Practice Manager with administrative responsibilities, operational projects, and practice initiatives.
• Identify workflow inefficiencies and implement improvements.
• Facilitate communication between departments and practice leadership.
• Monitor departmental performance and ensure compliance with established policies and procedures.
• Address routine operational and personnel concerns professionally.

Qualifications

• Previous medical office experience required.
• Supervisory or leadership experience required.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office and electronic medical record systems.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Strong organizational, communication, and multitasking skills.