Medical Office Administrative Assistant – Scheduling & Support

ummc; Jackson (MS); On-site; USD 21,000 - 30,000; Full time

Job summary

UMMC in Jackson, MS is seeking an Administrative Assistant to provide comprehensive support in the SOM-Peds-Endocrinology-Supervisor department. This role manages daily office operations, schedules, communications, and administrative tasks to ensure smooth departmental function.

The ideal candidate has an associate/bachelor degree or HS diploma with two years of customer service or admin experience, strong MS Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED with two years of customer service or admin support experience.
• Proficient in Microsoft Office; strong written and verbal communication.
• Ability to handle confidential information with discretion and accuracy.

Responsibilities

• Office management: maintain supplies, inventory, and professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for staff.
• Communication: manage emails, calls, and mail; liaison with internal/external stakeholders.
• Documentation: prepare and edit documents, reports, and presentations; maintain records.
• Event coordination: assist in planning departmental events and seminars.
• Financial support: process invoices and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Provide broad administrative support to faculty, staff, and students.

Skills

MS Office

Organizational skills

Communication skills

Discretion / confidentiality

Detail-oriented

Medical terminology

Education

Associate or Bachelor degree or HS Diploma/GED

Tools

Microsoft Office Suite

Job description

UMMC in Jackson, MS is seeking an Administrative Assistant to provide comprehensive support in the SOM-Peds-Endocrinology-Supervisor department. This role manages daily office operations, schedules, communications, and administrative tasks to ensure smooth departmental function.

The ideal candidate has an associate/bachelor degree or HS diploma with two years of customer service or admin experience, strong MS Office skills, and the ability to handle confidential information with discretion.