Administrative Assistant

ummc; Jackson (MS); On-site; USD 21,000 - 30,000; Full time

Job summary

UMMC in Jackson, MS is seeking an Administrative Assistant to provide comprehensive support in the SOM-Peds-Endocrinology-Supervisor department. This role manages daily office operations, schedules, communications, and administrative tasks to ensure smooth departmental function.

The ideal candidate has an associate/bachelor degree or HS diploma with two years of customer service or admin experience, strong MS Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED with two years of customer service or admin support experience.
• Proficient in Microsoft Office; strong written and verbal communication.
• Ability to handle confidential information with discretion and accuracy.

Responsibilities

• Office management: maintain supplies, inventory, and professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for staff.
• Communication: manage emails, calls, and mail; liaison with internal/external stakeholders.
• Documentation: prepare and edit documents, reports, and presentations; maintain records.
• Event coordination: assist in planning departmental events and seminars.
• Financial support: process invoices and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Provide broad administrative support to faculty, staff, and students.

Skills

MS Office

Organizational skills

Communication skills

Discretion / confidentiality

Detail-oriented

Medical terminology

Education

Associate or Bachelor degree or HS Diploma/GED

Tools

Microsoft Office Suite

Job description

Job Requisition ID

R00052926

Job Category

Clerical and Customer Service

Organization

SOM-Peds-Endocrinology-Supervisor

Location

Main Campus Jackson

Job Title

Administrative Assistant

Job Summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education & Experience

Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills & Abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type

Full time

FLSA Designation/Job Exempt

No

Pay Class

Hourly

FTE %

100

Work Shift

Day

Benefits Eligibility

Grant Funded: No

Job Posting Date

08/24/2026

Job Closing Date (open until filled if no date specified)

08/27/2026