Medical Office Admin & Records Coordinator

Hire Up Staffing Services; Sonora (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Hire Up Staffing Services is seeking an Administrative Assistant in Sonora, CA to support department operations and direct workflow. This 12-week assignment runs Monday–Friday, 7:30am–4:00pm, with pay ranging from $23.00 to $26.00 per hour.

The role includes handling general receptionist tasks, maintaining records, managing calendars, and assisting with projects. A high school diploma and strong Microsoft Office skills are required, with HR background preferred and ability to pass screenings.

Qualifications

• 2 years of Experience as an Admin Assistant – Medical Office.
• High School Diploma/GED or Equivalent.
• Organized and maintained files, documents, and office records.
• Knowledge of Microsoft Office, including Outlook, Word, Excel and other basic office software.
• Human Resource background preferred.
• Handled confidential information with discretion.
• Scheduled appointments, meetings, and maintained calendars.
• Answered and directed phone calls and responded to emails professionally.
• Must be able to pass medical screenings.
• Must be able to pass background check.
• All associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable.
• Medical and religious exemptions may apply.

Responsibilities

• Performs general receptionist duties.
• Maintains department records, reports and statistics.
• Maintains patient medical records, and all related documents and administrative reports.
• Oversees supplies and equipment inventories, department costs and other budgetary information, and personnel and other office files.
• Prepare all departmental memos, agendas, minutes and reports.
• Copies, distributes and files reports/memos/records as requested.
• Assists with chart preparation.
• Participate in departmental performance improvement and quality assurance activities.
• Utilizes and updates departmental databases.
• Performs other job-related duties as assigned.

Skills

Administrative support

Scheduling

Communication

Education

High School Diploma/GED or Equivalent

Tools

Outlook

Word

Excel

Job description

Hire Up Staffing Services is seeking an Administrative Assistant in Sonora, CA to support department operations and direct workflow. This 12-week assignment runs Monday–Friday, 7:30am–4:00pm, with pay ranging from $23.00 to $26.00 per hour.

The role includes handling general receptionist tasks, maintaining records, managing calendars, and assisting with projects. A high school diploma and strong Microsoft Office skills are required, with HR background preferred and ability to pass screenings.