Executive Admin Assistant to Division Director

County of Sonoma; United States; Remote; USD 49,000 - 82,000; Full time

Job summary

County of Sonoma Human Services Department is seeking an Administrative Assistant to join the team. The role supports a high-level manager with excellent communication, confidentiality, and strong organizational skills in a fast-paced environment.

Starting salary up to $39.17/hour ($81,752/year) plus a competitive total compensation package; duties include minutes, scheduling, travel coordination, reporting, and liaison with staff and community partners.

Qualifications

• Excellent communication and customer service skills.
• Ability to work independently to prioritize and solve problems.
• Experience supporting a high-level manager.
• Strong multitasking skills in a fast-paced environment with shifting priorities.
• Ability to maintain strict confidentiality.
• Track project deliverables and due dates.
• Bilingual English/Spanish skills are desired but not required.

Responsibilities

• Take minutes for management meetings, workgroups, and other gatherings.
• Post and disseminate minutes to staff and management.
• Review the Division Director's emails and alert the director to time-sensitive requests.
• Calendaring meetings for the director and other high-level managers.
• Compile lobby comments and send a monthly leadership report.
• Assist with supply inventory, purchasing, and equipment issues.
• Edit/update the division roster, staff org chart, and other documents.
• Create and send emails to staff and community partners on behalf of management.
• Coordinate travel arrangements for the division director and staff.

Skills

Communication

Customer service

Prioritization

Multitasking

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Tools

Adobe Acrobat

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

County of Sonoma Human Services Department is seeking an Administrative Assistant to join the team. The role supports a high-level manager with excellent communication, confidentiality, and strong organizational skills in a fast-paced environment.

Starting salary up to $39.17/hour ($81,752/year) plus a competitive total compensation package; duties include minutes, scheduling, travel coordination, reporting, and liaison with staff and community partners.