Medical Intake Coordinator

Humane Society for Hamilton County; Fishers (IN); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Life Insurance

401(K) Matching

Generous Paid Time Off

Job summary

The Humane Society for Hamilton County seeks a Medical Intake Coordinator to support animal intake and medical processing. This role requires veterinary medicine experience and strong communication skills. Responsibilities include conducting routine exams, managing medical records, and ensuring the care of shelter animals. Full-time employees receive a comprehensive benefits package, including medical, dental, and vision insurance, paid time off, and 401(K) matching. If you are passionate about animal care, apply now!

Qualifications

• Veterinary medicine experience required.
• Animal handling experience in a clinic setting required.
• Comfortable in a fast-paced, high-volume shelter setting.

Responsibilities

• Support the intake process and ensure animals are medically processed.
• Conduct routine exams, tests, vaccines, and treatments.
• Monitor the health of the shelter population and follow treatment plans.

Skills

Veterinary medicine experience

Animal handling experience in a clinic setting

Strong medical observation skills

Communication skills

Problem-solving skills

Computer proficiency

Tools

Microsoft Office

PetPoint

Excel

Job description

Medical Intake Coordinator

Humane Society for Hamilton County

Starting Pay: $19.00-$22.00 per hour

Help animals move forward. Support lifesaving care. Do work that changes outcomes.

The Humane Society for Hamilton County is hiring a Medical Intake Coordinator to support the intake, medical processing, and daily treatment needs of animals in our care. This role is ideal for someone with veterinary medicine experience who can stay calm under pressure, communicate clearly, and help animals move safely and efficiently through the next step of their journey.

What You’ll Do

• Support the intake process and help ensure animals are medically processed, temperament tested, and moved through workflow efficiently
• Conduct routine exams, tests, vaccines, and treatments
• Process new animal intakes, including drawing blood, administering vaccines, microchipping, and giving preventatives
• Monitor the health of the shelter population and follow treatment plans for sick animals
• Provide medical care including SQ fluids, medications, vital signs, and related treatments
• Maintain accurate medical records in PetPoint and related systems
• Work closely with foster, medical, and shelter teams
• Assist in the surgery suite as needed, including patient prep, cleaning, instrument support, and treatment assistance
• Participate in on-call emergency rotation for after-hours, weekends, and holidays

What We’re Looking For

• Veterinary medicine experience required
• Animal handling experience in a clinic setting required
• Strong medical observation, communication, and problem‑solving skills
• Comfort working in a fast‑paced, high‑volume shelter setting
• Computer proficiency including Microsoft Office, email, PetPoint, Excel, or similar systems
• Flexibility to work nights, weekends, and rotating on‑call shifts
• Commitment to a positive, whatever‑it‑takes culture and no‑kill philosophy

What You’ll Love About Working Here

Because the Humane Society for Hamilton County is committed to the success and overall well‑being of our team, we are proud to offer our full‑time employees the following comprehensive benefits package:

• Medical Insurance: HSHC pays a flat amount toward each, full‑time employee’s individual medical premium to make this benefit affordable. FT Employees are eligible for coverage on the first day of the month after their hire date. Multiple medical plans provided through Anthem BC/BS from which you can choose the best plan/deductible to meet your needs and budget.
• Dental & Vision Insurance: FT Employees are eligible for coverage on the first day of the month after their hire date. Our dental and vision plans are both comprehensive and affordable. These premiums are not covered by HSHC.
• Life Insurance: Each employee receives complimentary life insurance.
• Generous Paid Time Off starts accruing on your first day of employment.
• 401(K) Matching
• Employees Paid Weekly
• Professional Development & Career Planning

Additional benefits available to full‑time employees include:

• Long/Short Term Disability
• FSA/HSA
• Employee Assistance Program
• Identity Theft Protection
• Mental Health Services
• Retirement Planning

All employee owned pets are eligible for significantly discounted products and services including:

• Annual Vaccines
• Monthly Preventatives
• Diagnostic Testing
• Prescription food and medications with a current DVM prescription (some exceptions apply)
• FREE X‑Rays when staff time permits and no sedation is required (does not include cost to read results, some exceptions may apply)
• FREE Pet Supplies when available

Ready to Apply? Qualified candidates should apply online.