Surgery Coordinator

Hamiltonhumane; Fishers (IN); On-site; USD 24,796 - 31,684; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Life Insurance

Paid Time Off

401(K) Matching

Weekly Pay

Professional Development

Job summary

An animal welfare organization in Fishers, Indiana is seeking a Surgery Coordinator to support high-quality surgical and post-operative care for animals. This role requires veterinary medical experience, including skills in intubation and monitoring vitals. The ideal candidate will manage the surgery schedule, maintain accurate medical records, and provide compassionate care throughout the surgical process. This position offers competitive pay, insurance, and additional benefits, making it a fulfilling opportunity to make a difference in animal welfare.

Qualifications

• Veterinary medical experience including supporting a veterinarian in clinical surgery and post‑operative care.
• Experience in intubation and monitoring vital signs.
• Ability to multitask and work independently.

Responsibilities

• Assist with surgical preparation and monitor animals pre- and post-operatively.
• Manage the weekly surgery schedule.
• Maintain accurate surgery notes and medical records.

Skills

Veterinary medical experience

Intubation

Monitoring vitals

Administering IVs

Wound care

Compassionate animal handling

Medical calculations

Clear communication

Organizational skills

Education

Veterinary Technician Certification (RVT)

Tools

PetPoint

Microsoft Office

Job description

Surgery Coordinator

Humane Society for Hamilton County

Starting Pay: $18.00-$23.00 per hour, based on experience

Help animals heal. Support lifesaving surgery. Do work that changes outcomes.

The Humane Society for Hamilton County is hiring a Surgery Coordinator to support our shelter in providing high-quality surgical and post‑operative care for the animals in our care. This role is perfect for someone with veterinary medical experience who is organized, detail‑oriented, calm under pressure, and comfortable supporting animals through every stage of the surgery process. If you have experience with clinical surgery, post‑operative care, medical record‑keeping, and compassionate animal handling, this is meaningful work with real impact every single day.

What You’ll Do

• Assist with surgical preparation, intubation, monitoring vitals, administering IVs, wound care, dentals, emergency triage, euthanasia, and O.R. preparation.
• Ensure animals receive proper post‑operative care according to veterinarian recommendations and HSHC standards.
• Help create and manage the weekly surgery schedule so animals are altered in a timely manner.
• Prioritize surgeries for animals waiting to go home, enter foster care, or move forward in their lifesaving journey.
• Communicate pre‑ and post‑operative care instructions to staff, medical managers, foster team members, and adopters.
• Schedule adopter pick‑up times and review post‑operative instructions at discharge.
• Maintain accurate surgery notes, medical records, and follow‑up care information in PetPoint.
• Support animals requiring special or critical care, including insulin‑dependent animals, animals needing hand feeding, sub‑Q fluids, special diets, or other in‑house care plans.
• Assist with outsourced veterinary and specialty care cases, including orthopedic, neurology, and other advanced care needs.
• Help keep the surgery suite, operating room, x‑ray room, equipment, and surgery laundry clean, organized, and ready for use.
• Support proper handling, tracking, and security of controlled substances in accordance with DEA regulations and HSHC protocols.
• Assist the Medical Department as needed.
• Participate in holiday scheduling and after‑hours emergency support.
• Take on additional operational and medical support duties as assigned.

What We’re Looking For

• Veterinary medical experience, including supporting a veterinarian in clinical surgery and post‑operative care.
• Experience with intubation, monitoring vitals, administering IVs, wound care, dentals, emergency triage, euthanasia, and O.R. preparation.
• RVT certification is a plus, but not required.
• Ability to safely handle dogs and cats who may be fearful, reactive, anxious, or fractious.
• Experience identifying and supporting treatment plans for common medical conditions in dogs and cats.
• Proficiency in medical calculations, including drugs, constant rate infusions, and unit conversions.
• Highly organized with strong attention to detail.
• Clear, professional, and compassionate communication.
• Comfortable with computers, email, Microsoft Office, PetPoint, Excel, or similar database systems.
• Ability to multitask, solve problems, and work independently with minimal supervision.
• Comfortable navigating difficult, stressful, and fast‑moving situations.
• Capacity to pivot quickly when unexpected medical or shelter needs arise.
• Availability to work some nights, weekends, holidays, and after‑hours emergency rotations.
• Thrives in an environment with animal sounds, smells, allergens, and constant movement.
• Belief in a positive, whatever‑it‑takes culture.
• Support and embrace a no‑kill philosophy.

What You’ll Love About Working Here

• Medical Insurance: HSHC pays a flat amount toward each full‑time employee’s individual medical premium. Full‑time employees are eligible for coverage on the first day of the month after their hire date. Multiple medical plans are available through Anthem BC/BS.
• Dental & Vision Insurance: Full‑time employees are eligible for coverage on the first day of the month after their hire date. These premiums are not covered by HSHC.
• Life Insurance: Each employee receives complimentary life insurance.
• Generous Paid Time Off starts accruing on your first day of employment.
• 401(K) Matching.
• Employees Paid Weekly.
• Professional Development & Career Planning.

Additional Benefits for Full‑Time Employees

• Long/Short Term Disability
• FSA/HSA
• Employee Assistance Program
• Identity Theft Protection
• Mental Health Services
• Retirement Planning

Employee Owned Pets Benefits

• Annual Vaccines
• Monthly Preventatives
• Diagnostic Testing
• Prescription food and medications with a current DVM prescription (some exceptions apply)
• FREE X‑Rays when staff time permits and no sedation is required (does not include cost to read results, some exceptions may apply)
• FREE Pet Supplies when available

The Environment

This is a role for someone who can move with precision, stay calm under pressure, and care deeply about both the details and the outcome. One moment you may be preparing the O.R. for surgery, the next you may be monitoring recovery, updating medical records, communicating with an adopter, or helping a critical‑care animal get exactly what they need. It is hands‑on, fast‑paced, highly collaborative work that directly supports lifesaving outcomes for animals who are counting on us.