Medical Group Front Desk Specialist

Presbyterian Healthcare Services; Ruidoso (NM); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Life insurance

Voluntary benefits

Job summary

Presbyterian Healthcare Services in Ruidoso, NM, is seeking a Medical Group Front Desk Specialist to welcome patients and coordinate the patient journey from scheduling to referrals, ensuring timely access and accurate records.

You will verify demographics and insurance, handle calls, manage referrals in Epic, and support Advanced Access scheduling while upholding HIPAA and delivering outstanding service. This is a full-time weekday role with a comprehensive benefits package.

Qualifications

• High school (G.E.D) required.
• Previous administrative experience preferred.

Responsibilities

• Schedule patient appointments in accordance with established guidelines, providing patients with appointment details, preparation instructions, and location information.
• Monitor daily schedules, place appointment reminder calls, identify missed appointments, and coordinate rescheduling as needed.
• Verify and maintain accurate patient demographic, insurance, and registration information to ensure a seamless patient experience and timely reimbursement.
• Serve as a primary point of contact for patients and visitors by answering incoming calls, documenting complete and accurate messages, and routing information to the appropriate team members.
• Retrieve and prepare patient records, forms, and supporting documentation as requested by patients, providers, or care teams. Ensure all activities are performed in compliance with HIPAA privacy and confidentiality standards.
• Build positive relationships with patients, providers, and the community by delivering exceptional customer service. Listen attentively to questions, concerns, and feedback, work to resolve issues promptly, and document patient compliments and complaints through established processes.
• Enter and manage referrals within Epic, supporting care coordination and helping patients navigate the referral process. Initiate approved referrals, distribute required documentation, and respond to patient inquiries regarding referral status and next steps.
• Demonstrate a strong understanding of the Advanced Access scheduling model by monitoring provider schedules, maintaining appointment availability, and making adjustments as needed to maximize patient access to care.
• Collaborate closely with providers, nurses, and care teams to ensure timely patient access. Follow team scheduling and same-day appointment guidelines, generate and track access-related forms, and support initiatives that improve patient flow.
• Recognize and appropriately handle urgent or emergent calls, following EMTALA guidelines and established protocols to ensure patients receive the appropriate level of care and response.
• Participate in department meetings and ongoing training opportunities to stay informed of operational updates, process improvements, and organizational initiatives.

Skills

Administrative experience

Education

High school diploma or GED

Job description

Compensation Pay Range

Minimum Offer $16.33 Maximum Offer $23.15 Now Hiring: Medical Group Front Desk Specialist

Location Address

129 El Paso Rd Ruidoso, NM 88345-6033

Summary

Be the welcoming connection that helps create a seamless patient experience from start to finish. In this role, you will coordinate each stage of the patient journey by scheduling appointments, processing referrals, updating patient information, and facilitating the Advanced Access scheduling process. Working closely with patients, providers, and care teams, you will help ensure timely access to care while delivering outstanding customer service. Your attention to detail, organizational skills, and commitment to exceptional patient experiences will play a key role in supporting efficient clinic operations and helping patients receive the care they need when they need it most. Type of Opportunity: Full time Job Exempt: No Job is based: Lincoln County Medical Center - White Mountain Clinic Work Shift: Weekday Schedule Monday-Friday (United States of America)

Responsibilities

• Schedule patient appointments in accordance with established guidelines, providing patients with appointment details, preparation instructions, and location information. Monitor daily schedules, place appointment reminder calls, identify missed appointments, and coordinate rescheduling as needed.
• Proactively review provider schedules, identify potential issues or gaps, and take appropriate corrective action to support efficient clinic operations and patient access.
• Verify and maintain accurate patient demographic, insurance, and registration information to ensure a seamless patient experience and timely reimbursement.
• Serve as a primary point of contact for patients and visitors by answering incoming calls, documenting complete and accurate messages, and routing information to the appropriate team members. Provide general information regarding hospital, clinic, and department services, policies, and procedures.
• Retrieve and prepare patient records, forms, and supporting documentation as requested by patients, providers, or care teams. Ensure all activities are performed in compliance with HIPAA privacy and confidentiality standards.
• Build positive relationships with patients, providers, and the community by delivering exceptional customer service. Listen attentively to questions, concerns, and feedback, work to resolve issues promptly, and document patient compliments and complaints through established processes.
• Enter and manage referrals within Epic, supporting care coordination and helping patients navigate the referral process. Initiate approved referrals, distribute required documentation, and respond to patient inquiries regarding referral status and next steps.
• Demonstrate a strong understanding of the Advanced Access scheduling model by monitoring provider schedules, maintaining appointment availability, and making adjustments as needed to maximize patient access to care.
• Collaborate closely with providers, nurses, and care teams to ensure timely patient access. Follow team scheduling and same-day appointment guidelines, generate and track access-related forms, and support initiatives that improve patient flow.
• Recognize and appropriately handle urgent or emergent calls, following EMTALA guidelines and established protocols to ensure patients receive the appropriate level of care and response.
• Participate in department meetings and ongoing training opportunities to stay informed of operational updates, process improvements, and organizational initiatives.

What You'll Bring

Success in this role requires exceptional organizational skills, attention to detail, strong communication abilities, and a commitment to providing outstanding service. You'll play an important role in helping patients access the care they need while supporting a positive, efficient experience for both patients and providers.

Qualifications

• High school (G.E.D) required.
• Previous administrative experience preferred.

All Benefits

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness

Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

Why work at Presbyterian?

As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

About Presbyterian Healthcare Services

Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.

Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services