Medical Front Desk Secretary – Scheduling & Patient Charts

Catholic Health; West Islip (NY); On-site; USD 30,000 - 41,000; Full time

Job summary

Catholic Health in New York is seeking a Front Desk Secretary to support the physician practice with clerical tasks and patient flow. The role emphasizes strong communication and multitasking in a busy clinic environment.

The successful candidate will manage calls, schedule visits, prepare charts, and assist with insurance referrals and authorizations, contributing to smooth daily operations and patient service.

Qualifications

• High School diploma or GED required; Associate degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal and written/oral communication for patient-facing work.
• Ability to multitask in a busy environment.
• Knowledge of medical terminology desirable.
• Able to use, maintain and troubleshoot office equipment.

Responsibilities

• Answering phones.
• Scheduling appointments.
• Handling physician correspondence.
• Preparing patient charts for visits.
• Contacting insurance for referrals and authorizations.
• Assisting patients with various tasks.

Skills

Microsoft Office

Interpersonal skills

Written and verbal communication

Multitasking

Medical terminology

Office equipment troubleshooting

Education

High School diploma or GED

Associate's degree or related program

Tools

Word

Excel

PowerPoint

Outlook

Job description

Catholic Health in New York is seeking a Front Desk Secretary to support the physician practice with clerical tasks and patient flow. The role emphasizes strong communication and multitasking in a busy clinic environment.

The successful candidate will manage calls, schedule visits, prepare charts, and assist with insurance referrals and authorizations, contributing to smooth daily operations and patient service.