Medical Education Program Coordinator - Obstetrics & Gynecology, College of Medicine

University of Illinois; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Illinois is seeking a Medical Education Program Coordinator for the Department of Obstetrics and Gynecology. This role includes managing fellowship programs and medical student clerkships, facilitating communication among faculty and students, and ensuring program compliance. The ideal candidate will possess strong organizational and communication skills, with a commitment to supporting medical education.

Benefits

Comprehensive benefits package

Tuition waivers for employees and dependents

Health, Dental, and Vision Insurance

Qualifications

• 4 years of college coursework in related fields or equivalent experience.
• 1 year of experience in a comparable program.
• Experience in medical education is a plus.

Responsibilities

• Coordinate daily operations of the fellowship and clerkship programs.
• Provide administrative support to Program Directors.
• Manage recruitment processes and ensure program compliance.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

High school diploma or equivalent

Job description

Medical Education Program Coordinator - Obstetrics & Gynecology, College of Medicine

Hiring Department: Obstetrics & Gynecology

Location: Chicago, IL USA

Requisition ID: 1034189

FTE: 1

Work Schedule: Monday - Friday, 9AM - 5PM

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: June 20, 2025

Salary Range (commensurate with experience): $60,000.00 - 80,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

The Medical Education Program Coordinator in the Department of Obstetrics and Gynecology (OBGYN) is responsible for the coordination and administration of the department's fellowship programs and the medical student clerkship. This position manages day-to-day program operations such as scheduling rotations, organizing recruitment efforts, coordinating onboarding and orientation, maintaining program accreditation compliance, handling evaluations, supporting program directors and trainees, and managing program events. The coordinator acts as the primary liaison between faculty, fellows, medical students, and the GME office, facilitating clear communication and ensuring the timely completion of program requirements. Strong organizational, communication, and problem-solving skills are critical for success.

Duties & Responsibilities:

• Coordinate daily operations of the fellowship program(s) and the medical student clerkship program within the Department of Obstetrics and Gynecology.

• Provide administrative support to the Program Director(s) and departmental leadership related to program initiatives and curriculum development.

• Serve as the primary liaison between program leadership, trainees, faculty, hospital departments, and institutional graduate medical education offices.

• Manage rotation, call, and educational conference schedules, ensuring appropriate coverage and adherence to training requirements.

• Schedule preceptorships, subspecialties, and educational blocks based on participant interest and faculty/clinical availability.

• Stay current on changes in accreditation requirements and medical education trends to ensure program compliance and innovation.

• Manage recruitment processes, including scheduling interviews, communicating with candidates, and assisting with onboarding and orientation.

• Collect, organize, and analyze program evaluations, survey data, and feedback for continuous quality improvement.

• Maintain trainee records, certifications, and licensure verifications in institutional databases.

• Track and process reimbursements, stipends, and other program-related expenses.

• Assist with the preparation of materials and documentation for internal and external audits, site visits, and accreditation reviews.

• Assist in the coordination of academic events, including workshops, didactic sessions, exams, retreats, and awards ceremonies, etc.

• Assist in the coordination of postgraduate CME sponsored by the department.

• Troubleshoot and resolve trainee issues or inquiries with discretion and professionalism.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems

3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications:

• Demonstrated experience supporting Faculty and Clinical team members within a higher education setting

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation