Educational Program Coordinator - Nurse Anesthesia Program

Penn State University; United States; Remote; USD 38,000 - 61,000; Full time

Job summary

A leading university is seeking an Educational Program Coordinator to support a new Nurse Anesthesia Program. This role involves coordinating administrative tasks, managing student admissions, and ensuring compliance with accreditation standards, all while facilitating a collaborative and efficient learning environment.

Benefits

Comprehensive medical, dental, and vision coverage

Generous 75% tuition discount for employees and eligible family members

Robust retirement plans

Substantial paid time off including holidays and vacation

Qualifications

• Excellent written and verbal communication and interpersonal skills are essential.
• Proficient in Microsoft Office 365, particularly Excel, is preferred.
• Knowledge of office practices and customer service principles is beneficial.

Responsibilities

• Provide administrative support to the program and assist with evaluation.
• Coordinate travel arrangements and financial transactions for the program.
• Facilitate recruitment and admissions processes for applicants.

Skills

Communication Skills

Interpersonal Skills

Organizational Skills

Multitasking

Education

Associate Degree

General Equivalency Diploma (GED) or High School

Tools

Microsoft Office 365

Typhon Group

Qualtrics

LionPATH

SAP Concur

Workday

Canvas

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Ross and Carol Nese College of Nursing is seeking a dedicated and experienced Educational Program Coordinator to provide support to a newly created Nurse Anesthesia Program, which is shared with the College of Medicine at the Hershey Campus. This role is pivotal in ensuring the delivery of high-quality education and training to our nurse anesthesia students, preparing them to excel in their professional careers.

The Nurse Anesthesia Education Program Coordinator facilitates the administration of the Nurse Anesthesia Program by assisting the Director and Assistant Director of the Nurse Anesthesia Program with day-to-day operations.

You will assist with administering the program and its evaluation, meeting and event coordination, financial transactions, and travel arrangements. You will also provide key support with instructor recruitment, student and course management, and Council on Accreditation (COA) accreditation materials and submissions.

The Education Program Coordinator will work both independently and collaboratively, utilizing organizational and multitasking skills and the ability to prioritize, to complete this position’s responsibilities, which include but are not limited to:

Program Support

• Provide administrative support to the Program Director, Assistant Program Director, and the full-time and adjunct faculty.

• Order office supplies and maintain general office area.

• Oversee special projects as assigned.

• May serve as direct supervisor for part-time, student, and/or temporary workers hired for the program.

Meeting and Event Coordination

• Plan, organize, and schedule meetings in the office via videoconference, as well as for Nurse Anesthesia Program events as needed.

• Reserve rooms and organize events and meetings.

• Coordinate program committee meetings, including calendar scheduling, organization of attendees, agendas, and writing meeting summaries.

• Facilitate new student orientation, faculty development training, symposiums, etc.

Travel and Purchasing

• Coordinate travel arrangements for the Nurse Anesthesia Program.

• Assist with Nurse Anesthesia Program purchasing and submission of professional development reimbursement for the Program Director, Assistant Program Director, and program faculty and students as needed.

• Handle financial transactions generated by the program assuring reconciliation, and payment for materials, supplies, and equipment needed for the program.

Program Development and Evaluation

• Assist in developing goals, objectives, and standards for the program.

• Oversee collection and compilation of course, student, clinical site, and program evaluations; maintain faculty/clinical site/student data in Typhon Group database.

• Organize the collection of data for accreditation reports.

Recruitment and Admissions

• Facilitate recruitment and admissions processes for Nurse Anesthesia Program applicants.

• Provide applicants with program promotional materials; supply webmaster with data, recruitment, and admissions information to ensure Nurse Anesthesia concentration webpage of the Graduate Bulletin, and that the College of Nursing website is up to date per COA accreditation guidelines.

Student and Course Management

• Organize and maintain files for applicants, enrolled students, and alumna information.

• Efficiently manage course roster and registration activities for enrolled students, ensuring clear communication with all stakeholders involved in the program, including staff and the registrar’s office, on behalf of faculty and students as needed.

• Assist with maintaining all course materials (course scheduling, syllabi, course evaluations, clinical evaluations, textbook purchases, etc.).

The Educational Program Coordinator will work onsite at Penn State’s College of Medicine in Hershey, Pennsylvania.

Qualifications:

Applicants must have excellent written and verbal communication and interpersonal skills.

It is preferred that candidates have knowledge of any of the following or similar systems:

• Typhon Group student clinical tracking platform

• Qualtrics survey software

• Penn State’s Graduate Admissions Decision System (GRADS)

• LionPATH (Penn State’s student information system)

• SAP Concur

• Workday

• Canvas
  

Additional Preferred Qualifications:

• Proficient in the use of Microsoft Office 365, particularly Microsoft Excel.

• Aptitude for learning new software programs and systems.

• Knowledge of general office practices and procedures.

• Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Education Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Education Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Application Instructions:

Interested applicants must submit a cover letter of interest and a resume for consideration. Review of application materials will begin immediately and continue until the position has been filled.

The Ross and Carol Nese College of Nursing is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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