Medical Education Operations and Finance

Texas Health Hospital Rockwall; Arlington (TX); Hybrid; USD 85,000 - 125,000; Full time

Job summary

Texas Health Hospital Rockwall is seeking a Medical Education Operation Specialist to oversee financial, operational and administrative activities for Medical Education across training sites. You will manage reimbursements, teaching payments, contracts, affiliations, and cost reporting with autonomy and coordination with finance, legal and academic leaders.

The role emphasizes analytics, standardized reporting, and collaboration with THR System Services to ensure accuracy, audit readiness and

Qualifications

• Experience managing resident/faculty reimbursements and teaching payments.
• Knowledge of budget tracking, invoicing, and cost reporting.
• Ability to develop system-level dashboards and return actionable insights.

Responsibilities

• Manage end-to-end processing of reimbursements and teaching payments.
• Submit, track, and reconcile invoices for education activities and program expenses.
• Develop system dashboards and reports for ME leadership.
• Coordinate with GME administration on rotation schedules and cost reports.
• Support accreditation reviews and audits.

Skills

Financial operations

Analytics & reporting

Stakeholder engagement

Process improvement

Data accuracy

Tools

DynaFios

PeopleSoft

Icertis

Job description

Medical Education Operations and Finance

Are you looking for a rewarding career with top-notch benefits?We are looking for a qualifiedManagerlike you to join our Texas Health family.

Position Highlights

• Work location: Texas Health Resources
• Core Work hours: Monday – Friday; 8:00a-5:00p; Remote Opportunity with some on site required

Position Summary

The Medical Education Operation Specialist provides system-level oversight of financial, operational, and administrative activities supporting Medical Education (ME) to include the Department of Continuing Education, Department of Graduate Medical Education, THR Medical Library, and THR Audio/Visual Services, and other departments as may be assigned to the THR Chief Academic Officer. This role ensures accurate and timely management of resident and faculty reimbursements, teaching payments, contracts, affiliation agreements, invoicing, cost reporting, and analytics across multiple training sites. The position exercises considerable autonomy and represents the Department of ME among internal and external stakeholders, including finance, legal, THR facility executive leaders, affiliated organizations, academic departments, faculty, physician leaders, and affiliated hospitals.

The Medical Education Operation Specialist has the following duties and responsibilities:

Financial Operations and Oversight:

• Manage end-to-end processing of resident physician and faculty reimbursements, ensuring compliance with institutional, state, and federal guidelines.
• Administer faculty teaching payments utilizing platforms such as DynaFios and PeopleSoft, ensuring alignment with teaching activity documentation and approval workflows.
• Submit, track, and reconcile invoices related to educational activities, affiliated organizations, subscriptions, services, faculty compensation, and program expenses.
• Monitor GME financial policies, track expenditures against approved budgets, and prepare system-level financial summaries for leadership review.
• Coordinate with GME Institutional and program administration to develop, refresh and ensure compliance with rotation schedules.
• Establish a rhythm for and conduct regular audit for cost reporting compared to GME program rotation schedules.
• Collaborate with THR System Services and facility personnel to ensure accurate/timely submission of GME related information required for cost reports.

Analytics and Reporting:

• Develop and maintain system-level financial dashboards and standardized reports to monitor GME expenditures, faculty teaching payments, resident reimbursements, and program-related costs across all training sites.
• Analyze trends in teaching effort, compensation utilization, reimbursement volume, and invoicing activity to identify variances, financial risk, and opportunities for process improvement.
• Prepare recurring and ad hoc financial and operational reports for ME leadership, including budget-to-actual analyses, forecasting, and executive-level summaries to support strategic decision-making.
• Track, validate, and reconcile data across multiple systems (e.g., DynaFios, PeopleSoft and Icertis) to ensure data accuracy, consistency, and audit readiness.
• Establish standardized reporting metrics, definitions, and documentation to promote consistency across departments, programs, and affiliated institutions.
• Support accreditation reviews, internal audits, and external financial reviews by producing detailed analytics, reconciliations, and supporting documentation related to ME financial activity.
• Monitor key performance indicators (KPIs) related to payment timeliness, contract execution, invoice processing, and compliance, escalating trends or anomalies to leadership as appropriate.
• Collaborate with finance, IT, and ME stakeholders to improve data integrity, reporting automation, and system optimization to enhance efficiency and reduce manual processes.

Contracts, Agreements and Compliance:

• Submit and manage faculty teaching agreement requests, affiliation agreements, and subscription contracts, ensuring timely execution, appropriate routing through legal and contract management systems, and accurate documentation of service performance.
• Coordinate contract renewals, maintain agreement databases, and ensure compliance with accreditation, auditing, and institutional requirements.

Operational Leadership and Stakeholder Engagement

• Serve as a system-level representative of the ME Office in meetings with academic departments, finance teams, HR, legal, affiliated hospitals, and external partners.
• Develop and implement standardized financial and administrative practices across training sites to support consistency, transparency, and regulatory compliance.
• Provide training and guidance to program administrators and site managers on reimbursement processes, payment workflows, reporting expectations, and financial policies.
• Support special operational initiatives, system audits, and GME financial planning projects as assigned.

Professional Experience/