Medical Editor

Kaiva Corporation; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Job summary

Kaiva Tech, LLC is seeking a Medical Editor in the DC Metro Area to support FDA document development and formatting. The role focuses on consistency of expression, logical flow, readability, and adherence to grammar and style guidelines for briefs, reports, and presentations.

Responsibilities include formatting and proofreading documents written by FDA scientists, creating and updating data tables from regulatory submissions, and ensuring standardized formatting across materials.

Qualifications

• Adept with English grammar, spelling, punctuation.
• Ability to read and understand a data table.
• Familiarity with Microsoft Word including track changes.
• Attention to detail (e.g., spotting extra spaces in text or in data tables).

Responsibilities

• Formatting and proofreading documents written by FDA scientists.
• Becoming familiar with a style guide and applying formatting and language standards.
• Identifying errors in grammar, spelling, punctuation; correct tone, flow, verb tense, and style.
• Recognizing and correcting inconsistent use of scientific terms in text or data tables.
• Using Word styles and captions to ensure automated tables of contents and lists of figures/tables.
• Inserting and managing citations and references; creating abbreviation lists.
• Formatting data tables from regulatory submissions to the FDA.
• Creating and maintaining consistently formatted document templates.
• Communicating with FDA scientists regarding requirements and timelines.
• Performing routine quality checks on work performed by copyeditors.
• Supporting onboarding and training of new copyeditors.
• Creating and maintaining internal style guides, process documents, and training materials.

Skills

English grammar

Data tables

Microsoft Word (Track Changes)

Attention to detail

Education

Bachelor's degree

Bachelor's in scientific/health field (preferred)

Tools

Microsoft Word

EndNote

Adobe Acrobat

Excel

PowerPoint

SharePoint

Visual Basic

Job description

Kaiva Tech, LLC is seeking a Medical Editor in the DC Metro Area.

Clearance: Ability to obtain a Public Trust

Workplace Type: Currently 100% remote. Please be aware that the workplace type allowed is approved by the client and is subject to change dependent on client needs and expectations.

Summary Overview:

The Medical Editor will support the development of complex written documents at the US Food and Drug Administration (FDA) (e.g., briefs, reports, factsheets, presentation slides, advisory/panel meeting materials, scientific reviews for marketing applications) to include the following: consistency of expression, logical organization and development, readability, appropriate formatting and conformity to grammar and style to customer standards.

The Medical Editor will format and proofread documents written by FDA scientists, format data tables, and create new data tables using data derived from regulatory submissions to the FDA. The position requires the ability to use a style guide to apply language and formatting standards, and a willingness to learn advanced features of Microsoft Word. Preferred candidates will have education or experience in a scientific or healthcare field.

Supervisory Responsibilities:

• None.

Essential Duties and Responsibilities:

As a Medical Editor your responsibilities will include, but are not limited to the following:

• Formatting and proofreading documents written by FDA scientists.


• Becoming familiar with a style guide and applying formatting and language standards consistently; making decisions regarding elements of style not mentioned in the style guide and apply such decisions uniformly throughout a document.


• Identifying errors in grammar, spelling, punctuation; correct tone, flow, verb tense, and style.


• Recognizing and correcting inconsistent use of scientific terms used in text or data tables.


• Using Microsoft Word styles and field-coded captions to ensure the functionality of automated tables of contents and lists of tables and figures.


• Inserting and managing citations and references; creating lists of abbreviations and ensuring correct use of acronyms and abbreviations within documents.


• Formatting data tables; creating and populating data tables using data derived from regulatory submissions to the FDA.


• Creating and maintaining consistently formatted document templates.


• Communicating efficiently and effectively with FDA scientists regarding requirements and timelines for editing projects.


• Performing routine quality checks on work performed by other copyeditors.


• Providing support for the onboarding and training of new copyeditors as needed.


• Creating and maintaining internal documents such as style guides, process documents, and training materials.

Required Experience and Skills:

• Adept with English grammar, spelling, punctuation.


• Ability to read and understand a data table.


• Familiarity with Microsoft Word including track changes.


• Attention to detail (e.g., ability to recognize an extra space between words or in the cell of a data table).

Desired Experience and Skills:

• Work experience as a copyeditor.


• Savvy with Microsoft Word features such as styles, captioning, and cross-referencing.


• Experience in healthcare, laboratory, or pharmaceutical industry.


• Ability to understand medical literature such as journal articles.


• Ability to fact-check scientific writing and data.


• Familiarity with a style guide (e.g., AP, AMA).


• Familiarity with Section 508 compliance.


• Experience with Visual Basic, SharePoint, EndNote, Adobe Acrobat, Excel, PowerPoint.

Education:

• Bachelor's Degree required.


• Bachelor's Degree in a Scientific or Health field preferred.

Certificates, Licenses and Registrations:

• None.

Physical Requirements:

• Ability to sit and work with a computer for prolonged periods of time.