Medical Coordinator OPWDD- Housing Services

Familyres; Mastic (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Family Residences and Essential Enterprises seeks a Medical Coordinator OPWDD Housing Services in Mastic Beach, NY. The role coordinates medical and psychiatric services for adults with developmental disabilities and supports them in achieving personal health outcomes.

Responsibilities include scheduling services, managing documentation, and ensuring safety and compliance while coordinating with internal teams and external providers.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of experience providing services to individuals with disabilities.
• Valid AMAP certification required, or must be obtained within 120 days of hire.
• Proficient computer and writing skills with basic grammar and spelling.
• Ability to work in a team environment, stay organized, and communicate effectively.
• Strong organizational and communication skills.

Responsibilities

• Coordinate and schedule all medical and psychiatric services, including routine, follow‑up, and emergency care.
• Ensure the rights, health, safety and personal outcomes of residents are supported at all times.
• Gather all required information prior to appointments (forms, medical book, nurse notes).
• Maintain medication inventory and place orders as needed.
• Document treatments accurately and communicate information to all relevant team members.

Skills

Computer skills

Teamwork

Organization

Education

High school diploma or equivalent

Job description

Medical Coordinator OPWDD- Housing Services

Mastic Beach, NY, USA

Job Description

The Medical Coordinator is responsible for coordinating medical and psychiatric services for adults with developmental disabilities and supporting them in achieving personal health outcomes.

Primary Responsibilities

• Ensure the rights, health, safety and personal outcomes of residents are supported at all times.
• Coordinate and schedule all medical and psychiatric services, including routine, follow‑up, and emergency care.
• Confirm appointment locations, arrange transportation, and provide directions, ensuring timely arrival.
• Gather all required information prior to appointments (consultation forms, medical book, nurse’s notes, etc.).
• Collect completed consultation forms and medications from physicians before leaving for appointments.
• Listen attentively to medical professionals, ask clarifying questions, and avoid inappropriate interruptions.
• Review the medical appointment calendar daily to view scheduled appointments.
• Document treatments accurately and communicate information to all relevant team members.
• Maintain medication inventory and place orders as needed.
• Set up and manage paper or electronic filing systems/databases, updating documentation and maintaining records.
• Operate electronic systems and coordinate the flow of information both internally and with external organizations.
• Ensure all required documentation is completed, processed in a timely manner, and meets quality and compliance thresholds.
• Perform other duties as assigned.

Employee Responsibilities

• Communicate respectfully with all individuals, including residents, supervisors, staff, and community members.
• Maintain strict confidentiality of all information related to members, residents, and staff.
• Meet all safety training requirements, adhere to safety policies, and report unsafe conditions.
• Participate in required events, meetings, reviews, and committees, even outside standard working hours.
• Maintain compliance with all job requirements.
• Adhere to the organization’s code of conduct and applicable laws and regulations.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum 1 year of experience providing services to individuals with disabilities.
• Licenses & Certifications: Valid AMAP certification required, or must be obtained within 120 days of hire.
• Skills & Abilities:
  • Proficient computer and writing skills with basic grammar and spelling.
  • Ability to work in a team environment, stay organized, and communicate effectively.
  • Strong organizational and communication skills.
• Other Requirements:
  • Minimum age 18 years.
  • Valid driver’s license and meet agency driver requirements.
  • Loss of driving privileges may result in changes to location, shift, hours, or termination.

Work Environment

The role is performed in-person with travel between locations and doctors’ offices.

Physical Requirements

• Sit, walk, and stand for prolonged periods (at least 8 hours).
• Communicate verbally and in writing.
• Operate standard office equipment such as computers, phones, photocopiers, fax machines, and filing cabinets.
• Reach with hands and arms; bend, stoop, kneel, crouch, or stand on a stool as needed.
• Lift up to 50 pounds at a time.
• Agency will provide reasonable accommodations if necessary, without undue hardship.

Equal Employment Opportunity

FREE is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, FREE complies with applicable state and local laws governing non‑discrimination in employment in all its locations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, recall, transfer, leave of absence, compensation, and training.

Family Residences and Essential Enterprises’ affirmative action efforts related to protected veterans and individuals with disabilities are described in our affirmative action plan. For more information, visit www.familyres.org.