Medical Clinic Scheduling & Admin Assistant

Covenant-Management-Systems,-L.p.; Austin (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Austin Regional Clinic is seeking an Administrative/Clerical Assistant to support clinic management with scheduling, timekeeping, and frontline coordination in a busy medical group environment.

Responsibilities include maintaining provider calendars, coordinating on-call shifts, entries in timekeeping systems, and assisting staff with meeting logistics while upholding HIPAA and OSHA compliance.

Qualifications

• High school diploma or GED is required.
• Two or more years of office assisting or clerical experience preferred.
• Detail oriented with ability to manage competing priorities and deadlines.

Responsibilities

• Create and maintain monthly provider and physician urgent care, after-hours and holiday schedules for all applicable clinics.
• Coordinate on-call schedules with Department Chiefs.
• Enter PTO or worked hours in timekeeping system as needed.
• Provide administrative and analytical support to members of the Clinic Management team.
• Assist in coordinating meetings and ensuring attendance and reminders.
• Receive calls from patients and providers and route to the appropriate Management team member.
• Maintain on-call schedules and holiday staff schedules (Amion or required tools).
• Adhere to OSHA, HIPAA, compliance and Code of Conduct; ensure privacy and confidentiality.

Skills

Detail oriented

Microsoft Office

Time management

Communication skills

Teamwork

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Austin Regional Clinic is seeking an Administrative/Clerical Assistant to support clinic management with scheduling, timekeeping, and frontline coordination in a busy medical group environment.

Responsibilities include maintaining provider calendars, coordinating on-call shifts, entries in timekeeping systems, and assisting staff with meeting logistics while upholding HIPAA and OSHA compliance.