Medical Career Specialist (On-site)

Ultipro; San Marcos (CA); On-site; USD 49,000 - 61,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) Plan with up to 10% Employer/RO

Job summary

Pima Medical Institute in San Marcos, CA is hiring an Admissions Representative. This full-time, non-exempt role involves connecting with prospective students, guiding them through the admissions lifecycle, and working with campus teams to ensure smooth onboarding.

The position emphasizes outreach, interviewing, and data-driven recruitment while offering employee ownership through ESOP and a strong benefits package. Evening/weekend rotations may be required.

Qualifications

• 3 years in education sales, admissions, or higher education recruitment.
• Experience with private, proprietary post-secondary education preferred.
• Strong problem-solving, conflict-resolution, and consultative skills.

Responsibilities

• Outreach & Lead Generation: recruit prospective students via calls, emails, texts and campaigns.
• Community & High School Outreach: represent the institute at career fairs and visits.
• Journey Management: guide applicants from inquiry to first day of class.
• Advising, Admissions & Interdepartmental Coordination: coordinate testing and expectations.
• Interviewing & Alignment: conduct admissions interviews and align goals with offerings.
• Cross-Functional Collaboration: work with Financial Aid, Student Services, campus leadership.
• System & Data Management: maintain CRM records and track applicant milestones.
• Regulatory Compliance: adhere to DOE, state regs and accreditation standards.

Skills

Sales experience

Lead generation

CRM management

Interviews

Relationship building

Education

Three years education sales/recruitment

Tools

CRM software

Job description

Type: Full-Time | Non-Exempt

Schedule: Monday - Friday (Includes evening and weekend rotations as required)

Compensation: $35.66 - $44.57 per hour

Position Summary

Join our team as an Admissions Representative at our San Marcos, CA campus! We are seeking a high-performing, empathetic Medical Career Specialistwho possesses a rare blend of drive and heart.

As the primary face of Pima Medical Institute for prospective students, you will connect with individuals, understand their career aspirations, and guide them toward a brighter future in healthcare. If you combine the closing skills of a top-tier sales professional with the coaching mindset of a mentor, this opportunity allows you to make a lasting community impact while building equity as an employee-owner.

Key Responsibilities

Outreach & Lead Generation: Proactively recruit prospective students via inbound/outbound calls, emails, text messaging, and web/marketing campaign follow-ups.

Community & High School Outreach: Represent the institute at career fairs, job fairs, and high school visits to build a robust candidate pipeline and raise local program awareness.

Journey Management: Guide prospective students through the entire admissions lifecycle—from initial inquiry through interview, application, and their first day of class.

Advising, Admissions & Interdepartmental Coordination:

Interviewing & Alignment: Conduct thorough admissions interviews to evaluate candidate fit, explain program requirements, and align career goals with institutional offerings.

Cross-Functional Collaboration: Partner closely with Financial Aid, Student Services, and campus leadership to coordinate testing assessments, manage applicant expectations, and ensure seamless student onboarding.

System & Data Management: Maintain accurate CRM records, track applicant milestones, and analyze personal recruitment metrics (enrollments, starts, contact rates) to meet or exceed monthly performance goals.

Regulatory Compliance: Adhere strictly to institutional guidelines, state/federal regulations, and accreditation standards (DOE, state agencies, ABHES).

Experience:

Three (3) years of education sales, admissions, or higher education recruitment experience.

Experience within private, proprietary post-secondary education preferred.

Skills: Demonstrated problem-solving, conflict-resolution, and consultative sales/customer service skills; proven ability to build and sustain trusting relationships.

An equivalent combination of training, education, or relevant experience meeting minimum qualifications will be considered.

Hiring Range: $35.66 to $44.57 per hour.

Employee Ownership: Employee Stock Ownership Plan (ESOP) - earn equity in the institution as an employee-owner.

Retirement: 401(k) Plan with up to a 10% Employer Match.

Healthcare Options: Comprehensive Medical (PPO & HDHP options with HSA), Dental, and Vision coverage.

Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

Work-Life & Growth: Paid Time Off (PTO), California Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Professional Development opportunities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.