Medical Career Specialist (On Campus)

Pima-Medical-Institute; Seattle (WA); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

ESOP – employee ownership

401(k) plan with employer match

Health, Dental & Vision coverage

PTO & paid holidays

Tuition reimbursement

Job summary

Pima Medical Institute in Seattle seeks a determined Medical Career Specialist to engage prospective students, assess fit, and guide them through PMI’s admissions process. You will manage outreach across calls, emails, and texts while collaborating with Financial Aid and Student Services to ensure a smooth enrollment journey.

The role emphasizes high-volume outreach, structured admissions interviews, and precise pipeline management in a fast-paced campus environment.

Qualifications

• Education: High School Diploma or GED required; associate/bachelor's degree preferred.
• Experience: 2–3 years in consultative sales, admissions, recruitment, or high-volume CRM.
• Communication: Strong active listening and persuasive communication.
• Regulatory Compliance: Familiarity with Title IV/DOE and state admissions regulations.

Responsibilities

• Lead outreach with prospective students via calls, emails, texts.
• Conduct admissions interviews to assess fit and address concerns.
• Guide applicants through enrollment, campus tours, testing, documentation, and financial aid scheduling.
• Monitor enrollment metrics and maintain CRM records for all interactions.
• Meet or exceed campus enrollment, conversion, and student start targets.

Skills

Consultative sales

Admissions

Recruitment

CRM databases

Microsoft Office

Education

High School Diploma / GED

Associate or Bachelor's degree preferred

Tools

CRM software

Multi-line phone systems

Job description

Join our Seattle campus team as an Medical Career Specialist ! We are seeking a high-energy champion who possesses a rare mix of drive and empathy to serve as the face of Pima Medical Institute.

In this pivotal role, you will connect with prospective students, understand their career aspirations, and guide them through the enrollment process into our allied health programs. If you have the closing skills and goal-driven mindset of a top-tier salesperson paired with the heart of a supportive coach, this is your opportunity to make a lasting impact on adult learners seeking a brighter future in healthcare.

Key Responsibilities

Lead Outreach: Conduct high-volume outbound and inbound communication (calls, emails, text messages) with prospective students who have inquired about PMI programs.

Career Counseling: Conduct structured, empathetic admissions interviews to assess candidate goals, evaluate program fit, and address prospective student challenges or concerns.

Admissions Process Facilitation: Guide applicants step-by-step through the enrollment pipeline, including campus tours, admissions testing, application documentation, and scheduling financial aid appointments.

Pipeline & Performance Management:

Goal Achievement: Consistently meet or exceed campus enrollment, conversion, and student start metrics in a fast-paced environment.

Database Management: Maintain meticulous, real-time prospective student records, activity logs, and follow-up schedules in the campus CRM database.

Compliance & Integrity: Adhere strictly to institutional, state, and federal regulatory standards, delivering accurate, transparent information regarding program offerings, schedules, and outcomes.

Cross-Department Alignment: Partner closely with Financial Aid, Student Services, and Academic Leadership to ensure a seamless onboarding experience from lead generation through the student's first day of class.

Community Outreach: Participate in campus open houses, career fairs, and community events to represent PMI and build local brand awareness.

Minimum Qualifications

Education: High School Diploma or GED required (Associate or Bachelor's degree preferred).

Experience: Minimum of 2–3 years of successful experience in consultative sales, admissions, recruitment, or high-volume customer relationship management.

Communication Skills: Exceptional active listening, persuasive communication, and relationship-building abilities.

Technical Proficiency: Experience navigating Customer Relationship Management (CRM) databases, Microsoft Office Suite, and multi-line phone systems.

Regulatory Compliance: Ability to quickly master and adhere to federal (Title IV/DOE) and state admissions compliance regulations.

Hiring Range: $37. 48 to $46. 85 per hour.

Schedule: Predictable full-time schedule (Monday through Friday).

Ownership: Employee Stock Ownership Plan (ESOP)—become an owner in our 100% employee-owned company.

Retirement: 401(k) Plan with employer matching options.

Health & Wellness: Comprehensive Medical, Dental, and Vision coverage, plus a Health & Wellness Program and EAP.

Time Off & Growth: Paid Time Off (PTO), Paid Holidays, and Tuition Reimbursement opportunities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.