Medical Assistant/Healthcare Assistant - Flagstaff

Planned Parenthood of the Pacific Southwest; Flagstaff (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Planned Parenthood Arizona is seeking a Health Care Assistant to perform front and back office duties in our health centers. The role offers scheduling flexibility as patients come and go, and requires professionalism in wait times and patient interactions.

The assistant helps maintain charts, supports billing, and assists clinicians as needed to ensure smooth daily operations. Responsibilities include greeting patients, providing contraceptive information, scheduling appointments, and ensuring

Qualifications

• High School diploma or GED required.
• One year of work experience in a health care facility or clinic.
• Two years of customer service experience preferred.
• Certified Medical Assistant preferred.
• Experience with Windows-based computer systems helpful.

Responsibilities

• Greet clients at front desk and collect appropriate forms; enter patient information in EMR.
• Provide patient education on contraception options and services.
• Schedule appointments and understand all PPAZ services and fees.
• Maintain medical records and transfer charts between clinics; log transfers.
• Handle basic billing and cash procedures under supervision.

Education

High School diploma or GED

One year of health care facility or clinic experience

Two years of customer service experience

Certified Medical Assistant

Windows-based computer systems experience helpful

Tools

Windows-based computer systems

Job description

Job Details

Job Location: Flagstaff, AZ 86001, Salary Range: $22.00

Planned Parenthood Arizona ("PPAZ") services include an emphasis on family planning and reproductive health care, including the provision of birth control and comprehensive contraceptive counseling, testing and treatment of sexually transmitted infections, pregnancy testing, counseling and referral, HIV testing, annual exams, abortion care and more. In addition, PPAZ focuses on providing medically accurate sexuality education and training services throughout the state.

The Health Care Assistant is responsible for the performance of front and back office duties in Planned Parenthood Health Centers. Health Care Assistants are not guaranteed work at any particular Health Center. PPAZ reserves the right to move Health Care Assistants to any Health Center, as needed, for business purposes. PPAZ, from time to time, adjusts its Health Center schedules and, therefore, Health Care Assistants may be required to change their weekly work schedule and total hours worked.

Participates in health center efforts to achieve established goals for productivity and adheres to affiliate goals and policies on professionalism, wait time in-clinic and on the phone, and the system for addressing client complaints. Participates in health center/affiliate efforts to achieve established revenue cycle goals.

General Priorities

Front Office

• Front desk reception - greets clients in a professional, friendly manner. Instructs clients how to complete appropriate paperwork. Enters accurate and complete patient information into electronic medical records. Prepares outgoing mail and distribute incoming mail.
• Provides general information and patient education including discussing pregnancy options with patients (this includes parenting, adoption, & abortion); provides patients with information on all contraceptive methods including Emergency Contraception. Provides abortion and medical abortion education.
• Schedules appointments. Responsible for knowing and understanding all medical services and programs provided by PPAZ, as well as fees.
• Maintains medical records - prepares patient charts with proper forms. Files lab results in patient charts. Files patient charts. Transfers patient records between clinics and keeps transfer log updated. Purges inactive patient records. Records pertinent conversations with patients in the medical chart. Pulls charts for next day readiness.
• Pharmaceutical supply visits - fulfills contraceptive supply orders with correct authorization and documentation. Ensures that supplies are stocked. Ensures prescription labels are present and product inserts are given.
• Billing and cash handling – has a basic understanding of how to operate PPAZ’s Practice Management System in relation to cash handling and end of day closing procedures including running memorized system reports, insurance entry, charge entry (billing) and payment entry under the supervision of the Center Manager.

Direct Responsibilities

Back Office

• Inventory and maintenance - ensures ample inventory and keep supplies in exam rooms and keeps lab well stocked. Sets up rooms at beginning of clinic and in between patient visits. Cleans rooms between patients and at end of clinic.
• Instrument sterilization - maintains the sterilization of all instrument and instrument packs on an ongoing basis.
• Patient education - evaluates patient needs for education on an individual basis and provides same as necessary and appropriate. Properly documents all education.
• Laboratory testing - measures weight, height, and takes blood pressure. Performs lab tests and veni-puncture within scope of practice approval. Documents lab results in patient chart and in lab book. Refers abnormal values to clinician for follow up. Keeps lab area clean according to OSHA standards and guidelines. Provides quality control with respect to OSHA and CLIA standards and guidelines.
• Clinician support - instructs patients on procedures. Reassures patients during exams and procedures, as appropriate. Discusses exam results as instructed by clinician. Teaches contraceptive method or method review based on patient need and per PPAZ protocols. Educates patients regarding abnormal exam findings and treatment. Makes patient referrals as appropriate. Documents all actions appropriately.
• Participates in CQI/Risk management activities and processes including but not limited to: follow up care, documentation, occurrence reporting, and all other agency CQI/Risk management activities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School diploma or GED Required
• One year of work experience in a health care facility or clinic
• Two years of customer service experience preferred
• Certified Medical Assistant preferred
• Experience with Windows based computer systems helpful.