Medical Affairs Projects & Contracts Lead

Oscar; California; On-site; USD 90,000 - 150,000; Full time

Job summary

Oscar is seeking two experienced Medical Affairs Project Managers to support contracting, financial operations, and administrative project execution within a growing pharmaceutical organization.

These individuals will manage vendor contracting, purchase orders, invoices, budgets, and cross-functional coordination, aligning with Legal, Compliance, Procurement, and Finance to ensure timely execution and financial accuracy.

Qualifications

• 3–5+ years of project management, financial operations, or contracting experience within the pharmaceutical or biotechnology industry.
• Experience supporting Medical Affairs operations, or a related pharmaceutical function.
• Hands-on experience managing purchase orders, invoices, vendor contracts, and SOWs.
• Familiarity with pharmaceutical contracting, procurement, and financial approval processes.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Coordinate the development, execution, and tracking of contracts, SOWs, and consulting agreements.
• Manage contracting workflows for external vendors, healthcare professionals, key opinion leaders, and consultants.
• Partner with Legal, Compliance, Procurement, and Finance to facilitate contract approvals and execution.
• Track contract statuses, renewals, amendments, and associated financial commitments.
• Support vendor onboarding and ensure completion of required documentation.
• Manage the creation, tracking, and reconciliation of purchase orders.
• Oversee invoice processing, payment approvals, and vendor payment tracking.
• Reconcile invoices against contracts, SOWs, and purchase orders to ensure accuracy.
• Monitor departmental spending, budget allocations, and outstanding financial obligations.
• Maintain financial trackers and reports to provide visibility into project expenditures.
• Identify and resolve discrepancies related to invoices, payments, and financial documentation.
• Coordinate operational activities across multiple Medical Affairs initiatives.
• Develop and maintain project timelines, trackers, dashboards, and status reports.
• Partner with Medical Affairs leadership to monitor deliverables, financial milestones, and project execution.
• Support operational planning for advisory boards, scientific engagements, consulting activities, and other Medical Affairs programs.
• Collaborate with internal stakeholders and external partners to ensure projects remain on schedule and within budget.
• Maintain organized documentation and audit-ready records in accordance with company policies.

Skills

Project management

Finance operations

Vendor contracts

SOWs

Excel

PowerPoint

Stakeholder management

Communication

Education

Bachelor's degree in Life Sciences

Tools

SAP

Coupa

Ariba

Job description

Oscar is seeking two experienced Medical Affairs Project Managers to support contracting, financial operations, and administrative project execution within a growing pharmaceutical organization.

These individuals will manage vendor contracting, purchase orders, invoices, budgets, and cross-functional coordination, aligning with Legal, Compliance, Procurement, and Finance to ensure timely execution and financial accuracy.