Medicaid Coordinator - Anticipated

Charles City Community School District; Charles City (IA); On-site; USD 27,000 - 38,000; Full time

Job summary

Charles City Community School District in Charles City, IA, seeks a Medicaid Coordinator to lead district-wide Medicaid reimbursement efforts. The role coordinates with the billing contractor, maintains records, and supports staff through professional development on Medicaid processes.

The position reports to HS Principal or Associate Principal and requires strong data management, communication, and organizational skills with experience in Medicaid claim handling.

Qualifications

• High School Diploma or GED required.
• Advanced degrees in finance, communications, or organizational management preferred.

Responsibilities

• Lead Medicaid reimbursement efforts district-wide by coordinating all aspects of the claims process.
• Maintain records and coordinate with the billing contractor.
• Provide Professional Development to DCSD staff on Medicaid processes.
• Review all claims for accuracy and return for corrections when needed.
• Submit claims to Timberline Billing Services and assist in audits.

Skills

Integrity

Ownership

Effective communications

Confidentiality

Organization

Attention to detail

Professionalism

Education

High School Diploma or GED

Advanced degrees in finance, communications, or organizational management

Tools

PC/Windows operating system

Various computer programs

Internet and e-mail

Student information and financial management systems

Office equipment: fax, copier, scanner

Central Rivers AEA - Information Management System

Job description

Charles City Community School District Charles City School District - Charles City, Iowa Open in Google Maps

Medicaid Coordinator - Anticipated

Charles City Community School District Charles City School District - Charles City, Iowa Open in Google Maps

This job is also posted in TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5935697

Application Deadline: Posted until filled

Posted: Sep 22, 2026 3:24 PM (UTC)

Job Description

DEPARTMENT: Superintendent and Human Resources

REPORTS TO: HS Principal or Associate Principal

RECEIVES GUIDANCE FROM: School Nurse, and coordinates with special education teachers, district and school staff, and parents.

BASIC FUNCTION: To lead the medicaid reimbursement efforts district-wide by coordinating all aspects of the claims process, including maintenance of all records, coordination with the billing contractor, and other related duties as assigned.

SKILLS AND JOB FUNCTIONS (For all Charles City Community Schools Positions)

Demonstrated Experience or Willing to Acquire Skills:

• Exhibits essential dispositions and ownership of Comet Pride
• Integrity
• Courage
• Resilience
• Excellence
• Responsibility
• Exhibits effective communications skills
• Effective outcomes in providing students behavioral and socio-emotional support
• Exhibits patience, tolerance, persistence, and flexibility for effective outcomes for students
• Exhibits organization, growth mindset, grit, and enthusiasm for effective outcomes for students
• Prompt and regular attendance
• Animated hospitality approach to students, parents, colleagues, and stakeholders
• Demonstrate confidentiality as needed and required
• Comply with Charles City Community Schools Board Policy/Regulations and Handbook Policy

HIRING SPECIFICATIONS:

Demonstrated Experience or Willingness to Acquire Skills

• Competency and creativity in the use of:
  • PC/Windows operating system
  • Various computer programs
  • Internet and e-mail
  • Student information and financial management systems
  • Various office equipment: fax, copier, scanner, etc.
  • Central Rivers AEA - Information Management System
• Willingness to learn new operations or technology, including the on-line billing system, as the need arises.
• Maintain an Excel worksheet of Medicaid claims (student name, student address, grade level, DOB, building, building address, teacher, school district, expiration date of consent and IEP, Behavior Intervention Plan on file, diagnosis code, goal services, receiving transportation, tracking forms sent and received).
• Maintain an Excel worksheet with all the consent forms received from buildings (student's name, DOB, parent/guardian, parent declines or agrees to consent, date consent signed).
• Maintain the Medicaid shared folder for teachers and shared folder for nurses.
• Update and maintain individual files for Medicaid eligible students.
• Prepare and distribute monthly forms for eligible students.
• Review all claims for accuracy and appropriateness.
• Return forms to individuals for correction, if needed.
• Provide Professional Development to DCSD staff on Medicaid process in coordination with DCSD Health Coordinator, DCSD Special Education Coordinator, and Timberline Billing Services.
• Participate in audits.
• Coordinate with Timberline Billing Services.
• Attend professional development for Medicaid as directed.
• Submit claims to Timberline Billing Services.
• File Behavior, Health and Transportation claims returned from Timberline Billing Services 14. Preparation of files for the new school year.
• Preparation of transportation forms for eligible students.
• Lead district staff in the implementation of the electronic billing system 17. Load templates and manage the electronic billing system.
• Collaborate with staff to answer questions and communicate about requirements.
• Train employees in working with Medicaid on proper process and documentation on claiming.

ABILITIES:

This position will require physical demands that include constant sitting, manual dexterity, reaching/pushing/pulling, lifting up to 25 pounds, carrying 35 feet, working inside, and extremes in temperature/humidity. There will be frequent walking, climbing/stairs and bending/stooping. There will be occasional driving, and reaching/pushing/pulling.

KNOWLEDGE AND EDUCATION:

Required:

• High School Diploma or GED

Desired:

• Advanced degrees in finance, communications, or organizational management
• Experience in a clerical/administrative assignment
• Experience working with children/students

POSITION INVENTORY: N/A

FLSA STATUS: Non-Exempt

FT/PT: FT 196 Day

SALARY: $23.50/HR

All of the above duties and responsibilities are essential job skills and functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Position Type: Full-time

Job Categories: Administration > Director/Coordinator/Manager

Job Requirements

Contact Information

• Danielle Bonnstetter
• 1204 1st Avenue
• Charles City, Iowa 50616
• Phone: [phone]
• Email: [e-mail]

CONTINUOUS NOTICE OF NONDISCRIMINATION It is the policy of the Charles City Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Moriah Mitchell1204 1st Ave, Charles City, IA 50616, Phone: [phone], email:[e-mail] or 504 Compliance Coordinator, Susan Johnson 1 Comet Dr., Charles City, IA 50616, phone:[phone], email: [e-mail].