Media Planning & Operations Specialist (Hybrid/Remote)

Spectraforce; Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Spectraforce is seeking an Associate Media Planner in Irvine with 2–4 years of experience to support development and activation of media plans. The role involves coordinating contracting, documentation, and vendor relations while ensuring compliance and governance across campaigns.

You will work with a cross-functional team including Media Planners, Managers, Operations, Finance, Procurement, Legal, and Data Privacy to maintain records and optimize campaigns in a regulated healthcare environment.

Qualifications

• Bachelor's degree in marketing, advertising, communications, or related field.
• 2–4 years in marketing, healthcare, media planning, media buying, campaign operations, or related field.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines.
• Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools.

Responsibilities

• Support development and implementation of media strategies, plans, and activation recommendations alongside Media Planners and Media Managers.
• Own and maintain campaign documentation, including media calendars, contracting status trackers, finance and invoice trackers, creative trackers, buy authorizations, work orders, insertion orders, and purchase-order records.
• Coordinate end-to-end media contracting and change requests, including intake, vendor onboarding, work-order and POCN development, data-privacy requirements, QA, signature routing, SNAPP submission, approvals, and final filing.
• Coordinate campaign activation and advertising-material trafficking; confirm specifications and handoffs, monitor launch readiness, verify placements are live, collect proof-of-performance screenshots, and maintain accurate campaign records.
• Serve as a day-to-day contact for media vendors and internal partners across Procurement, Legal, Data Privacy, Finance, Operations, and account teams; clarify next steps, required information, owners, and dependencies, and resolve issues promptly.

Skills

Organizational skills

Attention to detail

Communication

Vendor management

Cross-functional collaboration

Education

Bachelor's degree in marketing, advertising, communications, or related field

Tools

Microsoft 365

Excel

PowerPoint

Job description

Spectraforce is seeking an Associate Media Planner in Irvine with 2–4 years of experience to support development and activation of media plans. The role involves coordinating contracting, documentation, and vendor relations while ensuring compliance and governance across campaigns.

You will work with a cross-functional team including Media Planners, Managers, Operations, Finance, Procurement, Legal, and Data Privacy to maintain records and optimize campaigns in a regulated healthcare environment.