Media Operations & Events Coordinator

F.-Schumacher-; New York (NY); Vor Ort; USD 60.000 - 65.000; Vollzeit

Zusammenfassung

Frederic Media sits within F. Schumacher & Co. and operates across magazine, website, and books. The role focuses on ad sales operations, cross-team logistics, events coordination and project management, working closely with editors and across the Schumacher family of brands.

Responsibilities span IO creation, ad submissions, invoicing, trackers for ad sales and editorial credits, and print order planning. A detail-oriented, organized approach is essential to thrive in this dynamic environment.

Qualifikationen

• Bachelor’s degree with exposure to data analysis.
• Strong Excel, Illustrator, and PowerPoint skills; comfort with CRM and project-management software (Magazine Manager, Monday.com, Notion).
• Genuine love of magazines and the printed page, with real interest in design and the broader creative world.

Aufgaben

• Create and manage Insertion Order process (IOs), Ad film submissions, and Ad invoices in Magazine Manager and Monday.com our ad sales and CRM systems; stay current on features and updates
• Maintain weekly Ad Sales Estimates and Positioning trackers, including ad placement within each issue
• Maintain the Ad Submissions tracker: log ad materials (“film”) as they arrive for each issue and route them to the Art Director, pushing advertisers when materials are running late
• Assist the Sales Director with mailing printed issues to advertisers, preparing tear sheets (the printed page showing an ad as it ran, sent to advertisers as proof of publication), and prepping for sales meetings
• Maintain an editorial credit tracker: when a brand’s product appears in an editorial photo shoot, that’s a “credit” for the brand
• Work alongside the Publishing Director and outside agency on preparing print orders (distribution plan) for each quarterly Volume of the magazine
• Work with the Publishing Director to submit book order forms to our book publishing partner, outlining quantity, timing, and details for each order
• Liaise with The Hub, our fulfillment partner, on book fulfillment and inventory for event use
• Maintain the Events tracker and events calendar, and liaise with the Events team on deliverables — our events include book signings, advertiser-sponsored happenings, and our annual IT List Gala
• Track book inventory for events, and submit printer order forms to arrange magazine copies needed for events
• Using Monday.com and Notion, our project management tools, manage calendars, projects, and team tasks across our core trackers: Publishing Strategy (cross-team project status), Production Schedule, the Magazine Timeline (the print schedule for each issue), and Frederic Marketing Weekly
• Order office supplies and other items as necessary
• Attend team meetings to collect and convey information, and prepare agendas
• Organize recurring and external meetings
• This is a role with a lot of moving pieces at once, across all three Frederic Media channels — several live trackers, a quarterly production cadence, and a web of people across the company who keep things on schedule. Nothing about it is technically complex, but it rewards someone who’s naturally organized and doesn’t let details slip.

Kenntnisse

Data analysis

Organizational skills

Interpersonal skills

Ausbildung

Bachelor’s degree with data analysis exposure

Tools

Excel

Illustrator

PowerPoint

Magazine Manager

Monday.com

Notion

Jobbeschreibung

Frederic Media sits within F. Schumacher & Co. and operates across magazine, website, and books. The role focuses on ad sales operations, cross-team logistics, events coordination and project management, working closely with editors and across the Schumacher family of brands.

Responsibilities span IO creation, ad submissions, invoicing, trackers for ad sales and editorial credits, and print order planning. A detail-oriented, organized approach is essential to thrive in this dynamic environment.