Manager, Media Finance

OMLUS Hearts and Science LLC; United States; On-site; USD 50,000 - 95,000; Full time

Benefits offered by this job

In-office work policy

Job summary

Hearts & Science in the United States seeks a Media Finance Manager to own end-to-end billing and financial operations across media campaigns, ensuring accuracy, timely delivery, and proactive client support. This role emphasizes BPM fundamentals and collaboration with media, finance leadership, vendors, and clients.

The ideal candidate has 2+ years in media/finance, strong analytical skills, and proficiency with MediaOcean, DDS, PRISMA, CONTACTS, and SAP, plus advanced Excel.

Qualifications

• 2+ years Media/Finance experience in a media agency context.
• College degree in Finance, Business, Accounting, or Marketing required.
• Familiarity with finance reporting tools and large spreadsheets.

Responsibilities

• Oversee full media billing lifecycle and ensure accurate reconciliations.
• Review and approve billing prior to client submission for accuracy and compliance.
• Prepare billing packets, accruals, and supporting documentation on time.
• Manage client accruals and support month-end close deliverables.
• Coordinate with offshore teams to manage workflows and reporting.
• Identify process improvements and ensure compliance with policies.
• Lead and mentor Analysts; collaborate across teams on financial deliverables.
• Support client and third-party media audits with documentation.

Skills

Media/Finance experience

Analytical

Detail oriented

Budget/Forecasting

Project management

Education

Bachelor's degree in Finance, Business, Accounting, or Marketing

Tools

MediaOcean

DDS

PRISMA

CONTACTS

SAP

Planit

Job description

Agency: Hearts & Science

Job Function: Finance

Job Subfunction: Finance Operations

Job Description: The Media Finance Manager serves as the primary point of contact for clients on all financial and billing-related matters across media campaigns. This role requires a strong foundation in Media Finance and Budget Project Management (BPM) fundamentals, with a focus on delivering financial accuracy, operational excellence, and proactive client support. The Manager is responsible for overseeing daily financial operations across assigned accounts, including budget management, forecasting, reconciliations, client billing, accounts receivable management, vendor payments, financial reporting, accrual management, and audit support. This individual partners closely with media teams, finance leadership, vendors, offshore support teams, and clients to ensure all financial deliverables are completed accurately and on time. The ideal candidate is highly analytical, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced agency environment. This role also plays a critical part in identifying process improvements, mentoring Analysts, and ensuring compliance with agency and client financial procedure.

End-to-End Billing & Financial Management

Oversee the full media billing lifecycle, ensuring all executed media spend is accurately reconciled, validated, approved, and billed in a timely manner. Review and approve billing prior to client submission to ensure accuracy, compliance, and alignment with client requirements. Pull live billing data and prepare client billing packets, reconciliations, accruals, and supporting documentation within established deadlines. Ensure all media activity is accurately entered and reconciled within financial systems including DDS, D365, Mediaocean, PlanIt, and related platforms, while performing variance checks and validating data integrity prior to client billing submission. Review and approve priority vendor insertion orders (IOs), ensuring alignment with approved budgets, contractual terms, and timely processing to support vendor payment and campaign execution timelines. Manage client accruals and support month-end close deliverables. Monitor and manage uncleared and unbilled balances, proactively identifying and resolving discrepancies prior to billing deadlines. Coordinate with offshore support teams to manage billing workflows, reconciliations, and reporting deliverables. Troubleshoot billing and financial system issues as they arise and elevate risks when necessary.

Client Financial Management & Reporting

Serve as the primary finance point of contact for assigned clients across all billing and financial matters. Prepare and present weekly and monthly budget reports, variance analyses, spend projections, cash flow forecasts, and financial summaries for internal leadership and clients. Coordinate and lead monthly client finance meetings to review billing packets, accruals, AR aging, budget pacing, and financial risks. Partner with the OM team to analyze and review client balances. Media Reconciliation & Billing.

Media Reconciliation & Billing

Oversee the end-to-end media billing and reconciliation process, ensuring all media activity is accurately matching to insertion orders and reconciled within financial systems. Ensure invoices, accruals, reconciliations, and billing deliverables are completed accurately and submitted within established deadlines. Monitor accounts receivable aging and partner with Accounts Payable and Accounts Receivable teams to resolve billing, vendor payment, and client receipt discrepancies. Troubleshoot billing and financial system issues as they arise and elevate concerns when necessary.

Process Improvement & Compliance

Identify workflow inefficiencies and partner with leadership to implement process improvements and operational enhancements. Ensure compliance with agency financial policies, client procedures, system controls, and billing requirements. Serve as a key resource for financial processes, billing compliance, and system usage across account teams.

Team Leadership & Collaboration

Manage and support Analysts by assigning priorities, reviewing work for accuracy and completeness, and ensuring deliverables are completed on time. Partner cross-functionally with media teams, finance teams, vendors, and leadership to ensure seamless financial operations and communication. Provide training and guidance to team members on financial procedures, reporting standards, and system processes. Serve as the primary financial liaison to account management, media planning, and buying teams to resolve budget and billing-related issues.

Audit Support

Support client and third-party media audits by preparing documentation, reconciliations, and detailed financial support materials as needed.

Qualifications

2+ years Media/Finance experience at a media agency is preferred. College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience. Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit. Experience in a fast paced, client service environment; a high sense of urgency, and a positive attitude. Exceptional written and oral communication skills required; with the ability to articulate clear, and concise narratives for a variety of audiences. Advanced use of Microsoft Excel (i.e., pivot tables, macros, vlookups, etc.). Ability to work with scaled excel spreadsheets. Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information. Ability to cross-check formulas & related numbers across systems and reports. Ability to problem solve to develop solutions; Highly analytical. Strong project management skills and deadline management with reliance on collaboration across multiple teams. Ability to work effectively with others in a team environment as well as work effectively autonomously. Take ownership, communicate clearly and always look for ways to make processes more efficient. Experience with Media billing and/or buying/strategy is a plus.

$50,000 - $95,000

Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom's corporate group already require five days of in-office attendance. Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

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