MedEd Onboarding Lead for Residency Programs

Henry Ford Health; Detroit (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Henry Ford Health System seeks a MedEd Consultant Resident Onboarding to manage graduate medical education onboarding, hiring, and regulatory processes at the Detroit main campus. The role includes coordinating orientation for trainees, leading cross‑functional teams, and ensuring timely project execution.

You will supervise onboarding data in the residency system, communicate with internal departments, and support program requirements, visas, and background checks to enable smooth trainee

Qualifications

• Bachelor’s degree in healthcare, education, business, or related field.
• Two (2) years of experience in an educational or medical office/administrative/project management environment.
• Strong organizational, problem-solving, and decision-making skills.
• Ability to prioritize work, work independently, and meet deadlines.
• Excellent written and verbal communication and interpersonal skills.
• Strong data collection and entry ability with attention to detail; requires high level of accuracy.
• Demonstrates knowledge and skills in Microsoft Office applications (i.e., Access, Excel, PowerPoint, and Word) and data management applications.

Responsibilities

• Works in concert with leadership to determine the focus and direction of department initiatives and projects.
• Assigns tasks related to project work to other administrative staff as appropriate.
• Develops and implements solutions to improve current processes and procedures related to project work.
• Leads and serves on cross-functional teams across the organization representing the department.
• Performs project management/coordination to ensure workflows are within time parameters with internal and external stakeholders.
• Creates and manages budgets related to department projects and initiatives and monitors spending.
• Designs reports and distributes to appropriate parties.
• Safeguards and protects confidential information.
• Manages onboarding of trainees, including regulatory requirements (visas, fingerprinting, background checks, graduation verification, I-9, health screening).
• Oversees all aspects of onboarding and data in the student/residency management system; audits information for accuracy.
• Serves as primary contact to Henry Ford Health departments to ensure onboarding and trainee support.
• Organizes and schedules hospital orientation for incoming trainees to complement program orientation.
• Understands accreditation requirements and ensures compliance.
• Maintains communication with students, residents, fellows, and physicians; advises on requirements and deadlines; obtains signatures.
• Plans and coordinates events, orientations, courses, seminars, programs, and presentations; monitors attendance and budget.
• Develops recruitment strategies and responds to information requests.

Education

Bachelor’s degree in healthcare, education, business, or related field

Tools

Microsoft Office (Access, Excel, PowerPoint, Word)

Job description

MedEd Consultant Resident Onboarding - Full time - Detroit

This position will require in person work at the Detroit main hospital campus, with flexibility to occasionally work from home if departmental needs allow.

GENERAL SUMMARY
Reporting to the Executive Director of Medical Education, the Medical Education Consultant is responsible for facilitating project work by providing direction, leadership, and day-to-day management of the graduate medical education program and initiatives. Provides training and processes for the Residency Program Coordinator I and II. Coordinates department projects, formulates needed enhancements for processes, and works with internal and external customers to successfully meet established goals and deadlines. Consultants must demonstrate initiative, resourcefulness, and problem-solving skills in working independently to complete projects and assignments. Onboard and process hiring and termination/graduation for Residency program.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Works in concert with leadership to determine the appropriate focus and direction of department initiatives and projects.
• Assigns tasks related to project work to other administrative staff as appropriate.
• Develops and implements solutions to improve current processes and procedures related to project work.
• Responsible for leading and serving on cross-functional teams across the organization representing the department.
• Performs project management/coordination activities to ensure all process workflows are being handled within the established time parameters by both internal departments and outside stakeholders.
• Creates and manages budgets related to department projects and initiatives and monitor spending.
• Designs reports and distributes to appropriate parties.
• Safeguards and protects confidential information.
• Manages the successful hiring and onboarding of trainees, including fulfillment of all regulatory requirements (e.g., Visas, fingerprinting and background checks, medical school certification of graduation, I-9 verifications, health screening clearance).
• Oversees all aspects of onboarding and is responsible for all data and required information in the student/residency management system; audits information routinely to ensure accurate and up to date information.
• Serves as primary point of contact to various other Henry Ford Health departments (e.g., Henry Ford Health University, EHR, EPIC, employee health) to ensure successful onboarding and trainee support.
• Organizes and schedules hospital orientation of incoming program and rotating medical students, interns, and residents to complement program orientation.
• Understands the Accreditation Council for Graduate Medical Education (ACGME) or and other accredited boards training program requirements, fosters awareness and compliance with accreditation requirements.
• Maintains effective communication with the medical students, residents, fellows, and physicians, appropriate to the situation (e.g., formal letters, email, group paging, etc.); advises regarding requirements and deadlines; obtains appropriate documentation signatures.
• Plans and coordinates events, trainee orientations, courses, seminars, programs, and presentations; monitors attendance and budget; contacts and schedules guest speakers; coordinates presentations, prepares and distributes agenda and materials; arranges for parking permits, identification badges, audiovisuals. Prepares reports and maintains documentation.
• Development of recruitment strategies and materials. Responds to internal and external requests for information.

EDUCATION/EXPERIENCE REQUIRED:

• Bachelor’s degree in healthcare, education, business, or related field.
• Two (2) years of experience in an educational or medical office/administrative/project management environment.
• Strong organizational, problem-solving, and decision-making skills.
• Ability to prioritize work, work independently, and meet deadlines.
• Excellent written and verbal communication and interpersonal skills.
• Strong data collection and entry ability with attention to detail; requires high level of accuracy.
• Demonstrates knowledge and skills in Microsoft Office applications (i.e., Access, Excel, PowerPoint, and Word) and data management applications.

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is

committed to the hiring, advancement and fair treatment of all individuals without regard to

race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

weight, marital status, family status, gender identity, sexual orientation, and genetic information,

or any other protected status in accordance with applicable federal and state laws.