Mechanical Estimator – Assistant Project Manager

Jobtailor; Newton (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Newton, MA is seeking an HVAC/plumbing estimator to prepare detailed takeoffs and pricing for residential and light commercial projects. You will review drawings, coordinate with sales, and help ensure accurate, competitive bids.

The role requires 2–5 years of relevant experience, strong mechanical knowledge, and proficiency with estimation software and MS Office. You will work closely with field teams to align scope and drive project profitability.

Qualifications

• 2–5 years of experience in HVAC, plumbing, estimating, or construction coordination.
• Strong understanding of mechanical systems and construction processes.
• Ability to read and interpret construction drawings and specifications.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and estimating software.
• Detail-oriented with the ability to manage multiple tasks and deadlines.

Responsibilities

• Prepare detailed HVAC and plumbing estimates for residential and light commercial projects.
• Review drawings, specifications, and bid documents to develop accurate takeoffs and pricing.
• Work with the sales team to develop proposals, scope clarifications, and bid submissions.
• Soliciting and evaluating subcontractor and vendor pricing to ensure competitive estimates.
• Assisting in value engineering and cost analysis to improve project profitability.
• Supporting Project Managers with project kickoff, scheduling, and coordination of mechanical scopes.
• Tracking submittals, equipment orders, and material deliveries to ensure timely project progression.
• Coordinating with field teams, subcontractors, and vendors to maintain scope alignment.
• Monitoring project budgets against estimates and identifying cost variances.
• Assisting with preparation and tracking of RFIs, change orders, and project documentation.
• Participating in project meetings and maintaining clear documentation of action items.
• Supporting closeout processes including as-builts, O&M manuals, and final documentation.
• Performing additional duties as assigned to support the estimating and project management teams.

Skills

Reading construction drawings and SPEC

Communication skills

Organizational skills

Time management

Detail-oriented

Tools

Microsoft Office

Estimating software

Job description

Responsibilities

• Preparing detailed HVAC and plumbing estimates for residential and light commercial construction projects.
• Reviewing drawings, specifications, and bid documents to develop accurate takeoffs and pricing.
• Working with the sales team to develop proposals, scope clarifications, and bid submissions.
• Soliciting and evaluating subcontractor and vendor pricing to ensure competitive estimates.
• Assisting in value engineering and cost analysis to improve project profitability.
• Supporting Project Managers with project kickoff, scheduling, and coordination of mechanical scopes.
• Tracking submittals, equipment orders, and material deliveries to ensure timely project progression.
• Coordinating with field teams, subcontractors, and vendors to maintain scope alignment.
• Monitoring project budgets against estimates and identifying cost variances.
• Assisting with preparation and tracking of RFIs, change orders, and project documentation.
• Participating in project meetings and maintaining clear documentation of action items.
• Supporting closeout processes including as-builts, O&M manuals, and final documentation.
• Performing additional duties as assigned to support the estimating and project management teams.

Requirements

• 2–5 years of experience in HVAC, plumbing, estimating, or construction coordination.
• Strong understanding of mechanical systems and construction processes.
• Ability to read and interpret construction drawings and specifications.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and estimating software.
• Detail-oriented with the ability to manage multiple tasks and deadlines.

Hard Skills

• HVAC Systems Understanding
• Plumbing Systems Understanding
• Construction Process Knowledge
• Cost Analysis
• Value Engineering
• Takeoff Development
• Budget Monitoring
• RFI Preparation
• Change Order Management
• Project Documentation

Soft Skills

• Strong Organizational Skills
• Effective Communication Skills
• Detail-Oriented
• Ability to Manage Multiple Tasks
• Deadline Management