MD Admin Asst

Federal Express Corporation; Plano (TX); On-site; USD 31,000 - 37,000; Full time

Job summary

Federal Express Corporation in Plano, TX is seeking an experienced Administrative Assistant to provide high-level support to Managing Directors and the department. This role handles calendar management, travel arrangements, meeting setup, and preparation of materials for executive reviews.

The ideal candidate will have 5+ years of related experience, excellent written and verbal communication skills, meticulous organizational abilities, and proficiency with Microsoft Office.

Qualifications

• Five (5) years related business experience.
• Excellent oral and written communication and interpersonal skills for successful interface with all levels of management and non-management.
• Ability to prioritize mail, telephone calls and compose correspondence for executive’s review and/or action.
• Ability to plan, coordinate and execute meeting set-up and events, including providing agendas, detailed data, information and resources for executives.
• Ability to use Microsoft Office software.

Responsibilities

• Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence, review incoming mail and preparing presentations
• Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
• Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
• Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
• Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
• Gather and compile information for regular and adhoc reports as needed by management and other staff
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Interpersonal skills

Education

High School diploma/GED

Tools

Microsoft Office

Job description

Essential Functions

• Perform administrative duties in support of Managing Director(s) and department, which may include maintaining files, drafting correspondence, review incoming mail and preparing presentations
• Assist with routine and special projects, which may include monitoring the progress of projects from initial request to completion
• Handle internal and external customer inquiries; resolve issues and refer complex situations to appropriate level as required
• Maintain calendar, coordinate and schedule meetings/ conference calls; provide material as appropriate for meetings/calls; may be required to take minutes during meetings and conference calls
• Make travel plans and maintain itinerary for trips. Prepare any necessary materials for trip. Ensure that expenses are submitted for payment
• Gather and compile information for regular and adhoc reports as needed by management and other staff
• Perform other duties as assigned.

Minimum Education

High School diploma/GED.

Minimum Experience

Five (5) years related business experience.

Knowledge, Skills And Abilities

• Excellent oral and written communication and interpersonal skills for successful interface with all levels of management and non-management.
• Good spelling, punctuation, English language, administrative and organizational skills.
• Ability to prioritize mail, telephone calls and compose correspondence for executive’s review and/or action.
• Ability to plan, coordinate and execute meeting set-up and events, including providing agendas, detailed data, information and resources for executives.
• Ability to use Microsoft Office software.

Job Conditions

• Discretion and Confidentiality
• Executive-Level Interaction
• Independent Judgment and Initiative
• Strong Communication Skills
• Research and Presentation Preparation (i.e. PowerPoint, PowerBI, Canva)
• Law Enforcement Interaction

Pay Transparency

Pay: Min $22.25 - Max $26.70 /Hourly

Additional Details

Posting Close Date: August 18, 2026 at 5pm central

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants Have Rights Under Federal Employment Laws

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)