MCHS Registrar

McCracken County High School; Paducah (KY); On-site; USD 18,000 - 26,000; Full time

Job summary

McCracken County High School in Paducah, Kentucky is seeking a Staff Support Secretary to provide essential secretarial and clerical support to the principal and administrative staff.

The role includes typing, filing, preparing reports and budgets, greeting visitors, coordinating schedules, handling communications, and maintaining confidential records while incorporating daily technology use. This full-time position starts immediately with salary at $15.79 per hour.

Qualifications

• High school diploma or GED plus two years of secretarial/clerical experience.
• Ability to type and prepare documents with accuracy.
• Experience with budgetary documents and financial records.
• Strong organizational and communication skills.

Responsibilities

• Implement policies and guidelines set by the Board of Education and/or SBDM Council.
• Perform secretarial and clerical duties for a supervisor (e.g., typing, filing, transcribing).
• Assist with office activities and communications; relay messages and information.
• Prepare and maintain financial records and budgets; requisition supplies and purchasing documents.
• Greet visitors and answer phones; route inquiries to appropriate staff.
• Schedule appointments and meetings with students, parents, staff, vendors, and the public.
• Assist with student registration and records; manage student files and records.

Skills

Secretarial duties

Clerical tasks

Interpersonal skills

Communication

Time management

Education

High school diploma or GED

Tools

Office equipment

Job description

Starting Date: Immediately

Job Description

CLASS TITLE: STAFF SUPPORT SECRETARY

ESSENTIAL FUNCTION:

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

BASIC REPRESENTATIVE DUTIES:

• Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.
• Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
• Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
• Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
• Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
• Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications.
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
• Perform research, compute and compile information and prepare statistical reports.
• Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
• Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
• Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
• Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
• Perform related duties as assigned.
• Remain at work during the entire workday unless excused by immediate supervisor or designated representative.
• Maintain a professional appearance.
• Incorporate the use of technology in daily tasks.
• Maintain regular attendance.
• Adhere to the Professional Code of Ethics.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Research techniques, practices and procedures.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment.

ABILITY TO:

• Perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks.
• Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
• Understand and interpret rules and written directions and apply to specific situations.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Maintain records and prepare reports, including financial records.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions.
• Work independently with little direction.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.

TERMS OF EMPLOYMENT :

Salary and work year to be established by the Board.

EVALUATION : Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.

MCHS Registrar

McCracken McCracken County High School - Paducah, Kentucky Open in Google Maps

This job is also posted in McCracken County Schools

Job Details

Job ID: 5984520

Application Deadline: Posted until filled

Posted: Nov 05, 2026 6:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $15.79 Per Hour

Job Categories: Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jonathan Smith , Principal
• McCracken County High School
• Phone: [phone]
• Email: [e-mail]

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