Registrar / Admin Secretary

Mercer Co. High School; Harrodsburg (KY); On-site; USD 36,000 - 42,000; Full time

Job summary

Mercer County Schools in Harrodsburg, Kentucky seeks a Secretary I - High School to serve as registrar, assist with Dual Credit enrollments and act as an administrative assistant to the Principals and Guidance Counselors.

The role requires clerical expertise, strong communication, and careful record-keeping. Open to candidates with a high school diploma or GED and several years of related experience; on-site work in Mercer County.

Qualifications

• High school diploma or GED; progress toward GED allowed.
• Three years of increasingly responsible office or secretarial experience.
• Strong communication and public contact skills.
• Knowledge of basic office procedures and equipment.

Responsibilities

• Coordinate and perform clerical and secretarial duties for the principal and counselors.
• Schedule appointments, meetings and conferences; prepare documents.
• Maintain attendance and substitute teacher records.
• Prepare financial, statistical and narrative reports.
• Process purchase orders and assist with budget preparation and purchasing.
• Operate office machines and maintain communications.

Skills

Organizational skills

Communication skills

Public relations

Attention to detail

Education

High school diploma / GED

3 years secretarial experience

Tools

Office machinery

Job description

Starting Date: Immediately

Job Description

Class Code: 7773

Basic Function: This position will be filled with three primary roles. The first role will be to serve as the registrar for the high school. The second role will be to assist with Mercer County Senior High Schools Dual Credit enrollments. The third role will be to serve as an administrative assistant to the Principals and Guidance Counselors.

Mercer County Schools

JOB DESCRIPTION

Job Title: Secretary I - High School Reports to: High School Principal

Job Class Code: 7773 Work Schedule: See Salary Schedule

Pay Scale: See Salary Schedule Approval Date: 1992

PERFORMANCE RESPONSIBILITIES

BASIC FUNCTION: Basic Functions: This position will be filled with three primary roles. The first role will be to serve as the registrar for the high school. The second role will be to assist with Mercer County Senior High Schools Dual Credit enrollments. The third role will be to serve as an administrative assistant to the Principals and Guidance Counselors.

DISTINGUISHING CHARACTERISTICS: School Secretary I - High School incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. School Secretary II - High School incumbents perform a variety of clerical and secretarial duties in a large high school with a larger number of faculty, student body enrollment and educational programs.

REPRESENTATIVE DUTIES:

• Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
• Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences.
• Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public.
• Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
• Perform secretarial duties for the Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
• Assist the Principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information.
• Initiate budget preparation; work with Department Chairpersons in preparing individual budgets to meet needs; prepare forms and assist the Principal in preparing and monitoring budget.
• Process purchase orders; assist Department Chairpersons with adjustments and with making transfers; review computer printout and balance accounts to assure accuracy.
• Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
• Maintain daily teacher attendance log and records of substitute teachers.
• Compile and organize information for the Principal; compose and respond to routine correspondence; open, sort, review and route mail.
• Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event.
• Train and provide work direction to clerical personnel, student assistants and others as assigned.
• Operate a variety of business and office machines including typewriter, calculator, computer, copiers, and communications equipment.
• Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
• Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel; interpret, apply and explain District policies and school procedures and regulations.
• Perform related duties as assigned.

KNOWLEDGE OF:

• The admissions process with Dual Credit Enrollment.
• School office terminology, practices and procedures.
• Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of standard office machines.
• Applicable sections of the Kentucky Administrative Regulations and other applicable laws.
• Letter and report writing skills.

ABILITY TO:

• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principals and Counselors in a variety of administrative matters.
• Perform public relations and communications services for the Principal.
• Maintain accurate financial and statistical records.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Type at an acceptable rate of speed.
• Complete work with many interruptions.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Operate a variety of office machines including typewriter, calculator and copiers.
• Maintain good public relations with students, parents, teachers and the public.
• Meet schedules and time lines.
• Plan and organize work.
• Train and provide work direction to others.
• Compile and maintain accurate records, verify data and prepare reports.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE : Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience.

Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Mercer County School District reserves the right to make changes to this document as deemed necessary without providing advanced written notice. This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin.

Registrar / Admin Secretary

Mercer County Schools Mercer Co. High School - Harrodsburg, Kentucky Open in Google Maps

This job is also posted in Mercer County Schools

Job Details

Job ID: 5982680

Application Deadline: Posted until filled

Posted: Nov 04, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Class Code: 7773

Basic Function: This position will be filled with three primary roles. The first role will be to serve as the registrar for the high school. The second role will be to assist with Mercer County Senior High Schools Dual Credit enrollments. The third role will be to serve as an administrative assistant to the Principals and Guidance Counselors.

Mercer County Schools

JOB DESCRIPTION

Job Title: Secretary I - High School Reports to: High School Principal

Job Class Code: 7773 Work Schedule: See Salary Schedule

Pay Scale: See Salary Schedule Approval Date: 1992

PERFORMANCE RESPONSIBILITIES

BASIC FUNCTION: Basic Functions: This position will be filled with three primary roles. The first role will be to serve as the registrar for the high school. The second role will be to assist with Mercer County Senior High Schools Dual Credit enrollments. The third role will be to serve as an administrative assistant to the Principals and Guidance Counselors.

DISTINGUISHING CHARACTERISTICS: School Secretary I - High School incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. School Secretary II - High School incumbents perform a variety of clerical and secretarial duties in a large high school with a larger number of faculty, student body enrollment and educational programs.

REPRESENTATIVE DUTIES:

• Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
• Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences.
• Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public.
• Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
• Perform secretarial duties for the Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.