Matter Mobility Specialist: Secure Legal Data Transfers

Quarles & Brady LLP; Minneapolis (MN); On-site; USD 33,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Great benefits

Job summary

Quarles & Brady LLP is seeking a Matter Mobility Specialist to join any of our offices. The role focuses on client data transfers, matter mobility for lateral hires and departures, and compliance with security and ethical standards.

You will collaborate with internal and external teams to manage both physical and digital files, ensuring accurate data handling and smooth transitions across matters.

Qualifications

• High school diploma required; some college coursework or an associate degree preferred.
• Minimum 3–5 years’ experience in legal operations, records and information governance, or IT litigation support with matter mobility focus.
• Strong attention to detail and accuracy demonstrated in handling large datasets.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office, iManage, NetDocuments or similar DMS.

Responsibilities

• Coordinate secure importing, exporting and internal migration of client files (digital and physical).
• Support firm-wide electronic file transfers, including lateral attorney transfers and client data transfers.
• Communicate with internal and external stakeholders about data movements.
• Create and maintain matter-tracking spreadsheets for data and client/matter info.
• Coordinate and manage Everlaw/Disco databases for large file review projects.
• Perform records QC reviews of outgoing files to ensure only authorized exports.
• Prepare ShareFile links for approved electronic transfers.
• Collaborate with IT Engineers and Opensity on complex data-transfer needs.
• Attend bi-weekly meetings with Opensity; prepare and distribute minutes.
• Assist with Aderant/FileTrail software updates and governance initiatives.
• Update procedures; communicate with project managers and IT staff.
• Train Records staff; use Teams for review and training; maintain current procedures.

Skills

Attention to detail

Organization

Communication

Interpersonal skills

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

iManage

NetDocuments

Excel

Job description

Quarles & Brady LLP is seeking a Matter Mobility Specialist to join any of our offices. The role focuses on client data transfers, matter mobility for lateral hires and departures, and compliance with security and ethical standards.

You will collaborate with internal and external teams to manage both physical and digital files, ensuring accurate data handling and smooth transitions across matters.