Matter Mobility Specialist — Legal Data Transfers

Quarles & Brady LLP; Chicago (IL); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Job summary

Quarles & Brady LLP seeks a Matter Mobility Specialist to manage client data transfers, matter mobility for hires and departures, and ensure security and ethical standards are met. This role collaborates with multiple teams to handle both physical and electronic files efficiently.

Responsibilities include coordinating secure transfers, maintaining matter data, and supporting IT projects related to data governance.

Qualifications

• High school diploma required; some college coursework or an associate degree preferred.
• Hands-on experience in legal operations, records, or IT litigation support with matter mobility focus.
• Strong attention to detail and accuracy; excellent organizational and interpersonal skills.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Coordinate secure importing, exporting, and internal migration of client files (electronic and physical).
• Support firm-wide electronic file transfers, including lateral attorney transfers and data transfers.
• Communicate with internal and external stakeholders.
• Create and maintain matter-tracking spreadsheets for incoming data and client/matter info.
• Coordinate and manage Everlaw/Disco databases for large file review projects.
• Perform Records Department quality control of outgoing files; ensure only authorized records are exported.
• Prepare ShareFile links for approved electronic file transfers.
• Collaborate with IT Engineers and Opensity on data-transfer requirements.
• Participate in bi-weekly meetings with Opensity and distribute meeting minutes.
• Assist with Aderant/FileTrail updates and governance, including updates to procedures.
• Support governance and Matter Mobility implementation and software updates.
• Train Records staff; use Teams to review work and provide additional training.
• Maintain and update procedures as needed; perform other duties as assigned.

Skills

Legal operations

Records management

IT support

Attention to detail

Communication skills

Education

High school diploma

Associate degree coursework

Tools

Microsoft Office

iManage

NetDocuments

ShareFile

Everlaw

Disco

Job description

Quarles & Brady LLP seeks a Matter Mobility Specialist to manage client data transfers, matter mobility for hires and departures, and ensure security and ethical standards are met. This role collaborates with multiple teams to handle both physical and electronic files efficiently.

Responsibilities include coordinating secure transfers, maintaining matter data, and supporting IT projects related to data governance.